Job Abstract

The Administrative Officer is responsible for third-party service provider oversight and accounts payable.  The individual will prepare large quantities of data into executive reports, delivering concise, accurate, and timely reports on operations data and metrics. The individual will have a certain level of interaction with internal parties (sales, legal and compliance) and external parties (customers, vendors).  

The role involves providing comprehensive administrative support to our managers in the Wealth Management & Private Banking Division. The successful candidate will streamline communications, coordinate events, manage business travel arrangements, and assist with the preparation of meetings, contributing to the smooth operation of our division.

The ideal candidate should be able to communicate well both orally and in writing, as well as arrange their work utilizing tools such as MS Excel and office equipment. 
 

•    Perform third-party vendor oversight, which includes but is not limited to periodic due diligence, assessments, certifications, and reporting on existing vendors, whereby service-level agreements and standards are managed
•    Perform research to identify new vendors. Perform onboarding by managing the approval of vendor contracts, SLAs, negotiate fees/pricing, etc. to address business unit’s considerations 
•    Design, prepare and reconcile monthly, quarterly, and ad-hoc reports pertaining to vendor and department activities, including Sales, fulfillment operations, and vendor performance
•    Research and respond to inquiries from division management, customers, and other stakeholders (auditors, legal, compliance, etc.)
•    Process, verify, and reconcile invoices
•    Develop presentations, marketing, and other materials
•    Organize events and perform various administrative functions (business travel arrangements, answer phones, copy, scan, file, distribute mail and packages, order supplies, etc.)
•    Perform special project as needed 
 

•    Associate’s degree or equivalent preferred
•    Minimum 4 years related experience
•    Computer proficiency in MS Word, Excel, PowerPoint, and Outlook
•    Software experience with SAP Ariba 
•    Excellent verbal and written communications skills
•    Strong interpersonal, follow-up skills
•    Detail-oriented, with an ability to thrive in a highly collaborative environment
•    Take initiative, think outside-the-box, and effectively manage priorities
•    Must be able to thrive in a fast-paced, ever-changing environment
•    Strong time-management skills 
•    Must be a team player

Our base salary for this position located in New York generally ranges between $65,000.00 and $80,000.00 annually, depending on business need and on your qualifications and experience. Base salary does not include incentive compensation, commission, or any other type of remuneration or benefits.