?Communicate effectively both in person and through email with students and student organizations on SGA financial processes, missing information, and responses to general inquiries.? Prepare materials for, attend, and document meeting content of the SGA Allocations Committee.? Maintain understanding of Chapman fiscal policies and effectively communicate these policies to Chapman students and organizations.? Assist in Student Government Association events as requested.? Assist in other duties as... more details
SGA Administrative Assistant for Financial Operations
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Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/34022
Job Number
SE33724
Position Information
Department or Unit Name
Student Government Association
Position Headcount
1
Position Title
SGA Administrative Assistant for Financial Operations
Academic Year
Summer 2024
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$16.00 - $16.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Kayla Wiechert
Supervisor Email
banion@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
06/17/2024
Projected End Date
05/19/2024
Average number of hours per week
Up to 10 Hrs
Position Summary Information
Job Description Summary
The Student Government Association (SGA), as part of the greater academic community, is the representative voice of the student body. SGA is responsible for allocating over $500,000 of student fees to benefit the Chapman student body through various modes of financial support. The Administrative Assistant for Financial Operations directly supports the SGA Director of Finance, Finance Team, and SGA Allocations Committee with communications to students, student organizations, and Student Organization Assistants, meeting documentation, material preparation, and more.
Responsibilities
?Communicate effectively both in person and through email with students and student organizations on SGA financial processes, missing information, and responses to general inquiries. ? Prepare materials for, attend, and document meeting content of the SGA Allocations Committee. ? Maintain understanding of Chapman fiscal policies and effectively communicate these policies to Chapman students and organizations. ? Assist in Student Government Association events as requested. ? Assist in other duties as assigned.
Required Qualifications
o Ability to work 8-12 hours per week during business hours for the duration of the academic year.
o Strong attention to detail
o Demonstrated effective written and oral communication skills.
o Ability to experience initiative and work independently.
o Strong interpersonal and customer service skills
Desired Qualifications
? Federal Work Study award ? Major in accounting, business, economics, or related field ? Experience in a campus club or organization or SGA ? Knowledge of or experience with campus policies and procedures
Special Instructions to Applicants
Budget Information
Is Federal work-study required?
With or Without FWS
Contact Email for Who Entered This Posting
Timecard Approver
Kayla Wiechert
Timecard Approver Email
banion@chapman.edu
Timecard Approver ID
1411305
Timecard Approver PSN
00000087
Fund - Dept - Program - Project
115-6738-69001
Is the position Grant Funded?
No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.
Posting Detail Information (HR Only)
Account Code
503000 Non-FWS or 503015 FWS
PSN with FWS
00005718
PSN without FWS
00005719
Grad Student PSN
N/A
PSN Status
Verified
PSN Handled By
MD 4/24/24
Job Code
SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft
Student Assistant
Worker's Compensation Code
8810
Open Date
04/24/2024
Close Date
05/24/2024
Applicant Confirmation Message
Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message
Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled
No
Special Job Requirements
<br>Review specific training requirements for this role and follow relevant section instructions as needed.
FERPA TRAINING
FERPA training required?
Yes
<br>FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).
What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights
transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting,
Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.
Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:
If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.
Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.
If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.
<br><hr style="height: 1px; background: black"><br><br>Specialized LAB Training
Is Lab Safety Training needed for this position?
No
What PI's Lab will this work be done in?
Pre-screening Questions
Required fields are indicated with an asterisk (*).
* What is your Chapman email?
(Open Ended Question)
* What is your Major and Minor/Concentration?
(Open Ended Question)
* What is your cumulative GPA?
(Open Ended Question)
* Why are you interested in the Finance Assistant position?
(Open Ended Question)
* What are your on-campus involvements / leadership experiences?
(Open Ended Question)
* Please describe a current or previous job or position in which you needed to demonstrate attention to detail, organizational skills, and ability to communicate effectively. How will you apply these skills to the Finance Assistant position?
(Open Ended Question)
* Why are you interested in serving in Chapman’s SGA and how do you hope to serve the greater Chapman community?
(Open Ended Question)
* Please describe a time when you dealt with a conflict in the professional world. How did you handle the situation and how do you approach these difficult circumstances?
(Open Ended Question)
* What organizations and other time commitments will you have this year?
(Open Ended Question)
* Is there anything that you would like to address or share about your application?
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