Position Objective: Provide services as an Ethics Program Analyst in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). The purpose of this position is to support the NIH Ethics Office in its oversight and administration of the NIH ethics program.
Duties and Responsibilities:
- Manage Office documents, adhering to NIH policies for record retention and purging.
- Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. Develop and update presentation and training materials.
- Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
- Compose standard email notices and responses.
- Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
- Manage internal process on incoming Sponsored Travel/Official Duty Activities, Protocols and form HHS-717, Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH:
- Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES). 4
- Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports. Adhere to internal process for receipt and proper routing of forms. 5
- Handle electronic and paper filing of all forms and documents.
- Assist in maintaining office records in both paper and electronic form.
- Assist with maintaining the Ethics Management Information System (EMIS).
- Work with staff to develop and maintain a system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations for NIH
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their
- relationship to the functions of the Office.
- Assist with setting up and format spreadsheets to analyze information.
- Utilize Ethics Office databases and resources to develop and run reports to identify potential risks and to develop mitigation plans.
- Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
- Review submitted documents (request package) for completeness and accuracy. Review submission for Ethics compliance with governing statutes and regulations. 3
- Review documents for completeness and accuracy of submission. 2
- Conduct initial technical and/or conflict reviews on the ethics documents and requests. 1
- Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
- Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
- Attend and participate in meetings and training sessions for Ethics specialists.
- Manage Office documents, adhering to NIH policies for record retention and purging.
- Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. Develop and update presentation and training materials.
- Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
- Compose standard email notices and responses.
- Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
- Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems.
- Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
- Work with staff to update and develop materials and resources for the Office intranet website. Maintain the internal Ethics Branch tracking system.
- Develop, implement and maintain accessible administrative filing systems.
- Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts.
- Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
- Identify potential conflicts of interest; determine resolution of conflicts of interest.
- Analyze background information; communicate with staff and/or employee to obtain background information.
- Work with staff to research situations regarding conflict of interest situations concerning research and collaborative endeavors with private industry, conflicts concerning prior employment ties to academic institutions and private entities, and the disposal of financial holdings.
- Draft standard operating procedures.
- Review submitted documents (request package) for completeness and accuracy. Review submission for Ethics compliance with governing statutes and regulations. Review documents for completeness and accuracy of submission.
- Conduct initial technical and/or conflict reviews on the ethics documents and requests.
- Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
- Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
- Schedule Ethics training sessions for employees.
- Attend and participate in meetings and training sessions for Ethics specialists.
- Provide guidance and assistance in drafting administrative policies and procedures.
- Work with staff to translate requirements and directives into standard operating procedures (SOPs).
- Generate work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations.
- Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues.
- Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
- Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements.
- Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the HHS Office of the General Counsel, Ethics Division.
- Ensure compliance and track for completion.
Basic Qualifications:
- Associate’s degree in general business.
- Skilled in MS Office.
Minimum Qualifications:
- Ability to multi-task and pay close attention to detail.
- Excellent analytical, organizational and time management skills.
- Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
