Assistant Property Manager – Commercial Real Estate / Office & Retail Newport Beach - 4 month contract position Hourly - $36.00 - $39.00 DOE Work schedule: 8:30 - 5:00 Monday - Thursday Friday 8:30 - 4:00 1 day hybrid after training is complete Overview: The Assistant Property Manager will provide support the Company portfolio and retail centers. The ideal candidate must have commercial real estate management experience as well as strong analytical, communication and writing skills. You will par... more details
Assistant Property Manager – Commercial Real Estate / Office & Retail Newport Beach - 4+ month contract position Hourly - $36.00 - $39.00 DOE Work schedule: 8:30 - 5:00 Monday - Thursday Friday 8:30 - 4:00 1 day hybrid after training is complete
Overview:
The Assistant Property Manager will provide support the Company portfolio and retail centers. The ideal candidate must have commercial real estate management experience as well as strong analytical, communication and writing skills. You will participates in the management of the day-to-day operations of the Properties, interact and coordinate with the Property Owners/Principles, Tenants, Contractors, Vendors, and other individuals who support and are involved with the ongoing day-to-day operation of the Projects. Familiarity with standard property management, accounting procedures and financial reports preferred. Strong multi-tasking skills required for this face-paced environment.
Basic Duties and Responsibilities:
Office Management and Administration
Answer the telephone, taking messages, dispatching work orders and other responsibilities as may be required for the smooth operation of the properties.
Assist in the Administration of Tenant Leases.
Review, understand, and enforce lease terms.
Resolve tenant issues in a service oriented manner that promotes retention.
Computer proficiency. Word processing skills and spreadsheet knowledge required.
Operations
Interact with all property vendors including but not limited to Janitorial, HVAC, Security, Landscaping, etc. to ensure the property has daily coverage as contracted.
Maintain and follow up on all insurance certificates for vendors and tenants.
Maintain and acquire all tenant and vendor contact information for files.
May be called upon to inspect the buildings and/or properties for cleanliness, verification of scheduled repairs and maintenance.
Work with Senior Management to follow-up on tenant complaints/issues.
Assist with tenant move-ins and move-outs.
Reports all pertinent events and activities to the Sr. Manager.
Expected to answer after-hour emergency calls when needed.
Financial
Assist with gathering information for annual operating and capital budgets.
Assist accounting manager and Sr. Manager with pursuing delinquencies as requested.
Assist with accounts payable as needed.
Leasing
Assist and coordinate with utility companies for turn-on/off services for vacancies.
Ensure cleanliness and market ready for vacancies.
Minimum Qualifications
Previous strong Admin / Assist Prop Mgr. experience in Commercial Real Estate
California State Driver’s License
Self-discipline and self-motivation
Strong organizational and follow-up skills
Highly skilled computer knowledge, especially in Word and Excel
Be highly self-directed and goal and detail oriented, yet able to work as a team player
Have the ability to accept supervision constructively
Working knowledge of accounting procedures and the budget process
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