Job Abstract

Under the general direction of the Delaware County Public Defender, the individual provides administrative support and assistance to the Public Defender and assistant public defenders. The individual will also provide administrative support and assistance for the Appointed Counsel Assignment Program. The Public Defender’s Office is committed to practicing cultural competence by working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages and appearances in a manner that recognizes, affirms and values the worth of individuals, families and communities and protects and preserves the dignity of each. Individual reports to the Public Defender.

• Associate’s Degree in administrative professional science, or a related field, or a similar combination of work and training experience;
• All required licenses and certificates must be maintained as a condition of continued employment.

• Answers telephones, screens telephone calls, and gives and receives information;
• Greats and screens visitors to the Office, and gives and receives information;
• Schedules meetings and appointments for attorneys;
• Operates standard office equipment (i.e. personal computer, photocopier, fax machine, scanner, printer, and telephone);
• Uses Microsoft Office, Adobe Acrobat, and other software to perform job functions;
• Sorts and distributes mail;
• Prepares outgoing mail;
• Opens purchase orders;
• Orders and maintains office supplies;
• Formats, proofreads, and edits documents requiring the use of legal terminology that comply with court standards;
• Uses web-based case management system to:
  1. Open and close case files;
  2. Enter case information and court dates;
  3. Produce and compose motions, reports, and letters using mail merge;
  4. Maintain attorney calendars;
  5. File case documents by uploading electronic documents;
  6. Perform conflict checks; and
  7. Prepare reports and gather data;
• Downloads discovery from Prosecuting Attorney, City Prosecutor’s Office and multiple law enforcement agencies;
• Acts a liaison between attorneys and courts;
• Files pleadings and documents both electronically and in person with clerk of courts;
• Delivers and picks up legal documents from the Municipal Court, Common Pleas Court, Juvenile Court, Prosecuting Attorney’s Office, and City Prosecutor’s Office;
• Assists Public Defender and Auditor in preparing the Monthly Operating Expenses and Caseload Report for submission to OPD for reimbursement.
• Assists indigent individuals with obtaining a public defender or appointed counsel;
• Determines eligibility of applicants by ensuring the Ohio Public Defender Indigent Client Eligibility Guidelines have been met;
• Processes and ensure the accuracy of financial disclosure forms, attorney fee applications, transcript fee invoices, court paid expert invoices, various departmental invoices;
• Assists indigent clients, appointed counsel, and others to correct errors in financial disclosure forms, attorney fee applications, transcript fee invoices, court paid expert invoices, various departmental invoices;
• Communicate with appointed counsel regarding case assignments;
• Performs conflict checks for appointed counsel assignment;
• Creates appointed counsel cases in CourtView;
• Maintains appointed counsel list by:
  1. Overseeing the attorney application process; and
  2. Communicating with Courts regarding appointed counsel, including approval and removal of appointed counsel from the list;
• Assists Public Defender and County Auditor in preparing the Monthly Assigned Counsel Summary Report for submission to OPD for reimbursement;
• Assists Public Defender, Clerk of Courts, and County Auditor with managing the County Recoupment Program; and
• Other duties as assigned.

Complete job description is available on the Class Specifications page.

Full job descriptions are available on the Class Specifications page.

Equal Opportunity Employer
M/F/D/V