Job Abstract

Company Overview:

ARCXIS (Houston, Texas), is the largest provider of inspection, design, engineering, and quality assurance services for the U.S. residential construction industry. Formerly known as DPIS Builder Services, Ei Companies, Post-Tension Solutions, Ensign Building Solutions Home Energy Division, and Building Energy, ARCXIS brings together hundreds of years of expertise and experience under a single brand serving builders in over half of the states spanning the continental United States.

The ARCXIS group of companies also includes ABCO Construction Services, LLC (Centennial, Colorado) and structural engineering firm United Structural Consultants (Houston, Texas). Both ABCO and USC service the multi-family, multi-use, and commercial sectors of the construction industry.

ARCXIS is majority owned by Saw Mill Capital, LLC (Briarcliff Manor, New York). Visit us online at www.arcxis.com.

Position Overview:

The Accounts Payables Lead is responsible for accounts payable functions including: invoice input, vendor databases and vendor inquiry, W-9 information receipt, input, and maintenance, weekly basic cash analysis with collaboration, check runs, and positive pay file preparation and upload

Primary Responsibilities:

• Review of all invoices for appropriate documentation and approval prior to payment and ensure the efficient and timely payments of invoices which includes coding to the proper general ledger account.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Review appropriate GL coding for invoices, vouchers, expense reports, check requests, etc., in accordance with the Chart of Accounts, conforming to standard procedures to ensure proper entry into the financial system.
• Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies.
• Manage company credit card expenses and reconcile monthly.
• Process credit card reports, reviewing detail of charges and receipt backup ensuring all costs are properly coded and within company guidelines.
• Maintain vendor master file, keeping it up to date with all required documentation.
• Assists in annual 1099 processing.
• Prepare and process payments – ACH, paper checks, etc.
• Manage the main Corporate AP Inbox along with several AP inboxes, communicating effectively with vendors as well as stakeholders regarding invoice and payment status.
• Assist Accounts Payable Manager with various ad hoc items as needed.
• Review and verify invoices, expense reports, and other financial documents for accuracy and completeness.
• Process and record accounts payable transactions in a timely and accurate manner.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Prepare and process check runs and electronic payments.
• Assist in the month-end closing process and generate related financial reports.
• Maintain vendor files, ensuring proper documentation and organization.
• Support the AP Manager and other team members with various projects and tasks as needed.

Qualifications:

• High School Diploma
• Proficient with Excel and Microsoft Office.
• 3+ years’ experience in credit/collections in a high-volume environment.
• Must be hands on, self-starting, disciplined, and detail-oriented individual with ability to work independently as well as with a team.
• Must be a strong and effective communicator both verbally and written.
• Must be able to interface cooperatively with various departments of the company, as well as with our Customers.
• Must have a positive attitude and be willing to adapt to constantly changing environment.

Benefits:

• Health Benefits
• Dental Benefits
• Vision Benefits
• Life Insurance
• 401 (k) Plan with company matching options
• Short Term and Long Term Disability
• Paid Holidays and Vacation
• Paid Training