Job Abstract

Yale School of Nursing (YSN) is seeking a Financial Assistant (FA) to join the dynamic and growing Office of Research). YSN, located on the beautiful and sprawling grounds of Yale West Campus, is conveniently located near major highways. The Yale West Campus has a lot to offer including free parking, woodland walking trail, café and terrace dining, farm, The Barn at West Campus for special events, a fully equipped conference center, outdoor space to relax and unwind, wellness events (mindfulness exercise, to nature walks and yoga), and Fitness Center (free for the West Campus community)! Photo Gallery Tour | Yale West Campus

The FA would be an integral part of the team, supporting research services for the Yale School of Nursing, which include pre and post award support. Provide business process support for multi-step, complex transactions that include, but are not limited to, expense reports, expense reimbursements, supplier invoices, subaward invoices, supplier invoice requests, requisitions, vendor set-ups, purchase orders, journal entries, spend authorizations, services agreements, cash sales and cash advance. Research and correct erroneous transactions and questionable expenditures. Serve as a principal source of information throughout YSN on policies, procedures, programs, and office activities as they relate to research. Participate in special projects on a variety of topics. Perform on-going review of transactions. Develop and/or produce materials for presentations. Collaborate with the Director and Post Award Manager on the development and implementation of standard and customized training materials on a wide range of research business processes. Responsible for approving financial transactions up to a specified threshold. The Financial Assistant will ensure all Research expenditures are posted to the proper accounts. This position will be part of the growing Biobehavioral Lab unit. Under the supervision of Post Award Manager, Financial Assistant will manage all financial reporting, and billing aspects for the Biobehavioral Lab. All Financial aspects of the BBL lab were previously managed by Post Award Manager. Due to the rapid growth of the Research Administration portfolio, the management of the financials for the BBL are now an essential duty for the Financial Assistant role. Financial Assistant will manage and set up accounts receivables, accounts payable and all related transactions and reporting for VA agreements. The VA agreements assigned to YSN were previously processed by the YSM Centralized billing department and managed by their financial analyst. Starting FY24 all VA contracts assigned to School of Nursing (including billing, invoicing, and reporting), will now be managed by the Research Office financial assistant. The Financial Assistant will prepare, schedule, and analyze ad hoc reports. Financial Assistant will be responsible for managing the Yale School of Nursing Office of Research email inbox. Financial Assistant may act as a lead person in absence of Post Award Manager. May perform other duties as assigned.

In all work, supports YSN diversity and inclusion values and commitments. Strong knowledge of Yale financial policies and procedures, travel guidelines, reimbursements, honoraria, consultant services agreements, subcontracts, for sponsored and non-sponsored funds. 1. Independently oversee and lead all financial aspects of a discrete entity, including submission of all tax documentation, communicating with government agencies, and other activities requiring independent discretion and decision making. 2. Drafts preliminary financial sections of proposals. 3. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 4. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 5. Serves as the principal source of information on financial policies and procedures and financial activity. 6. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 7. Oversees and instructs support staff. Oversees the maintenance of financial records and files. 8. Contributes to the development and implementation of systems and procedures. 9. Assists in calculation of weekly payroll for department staff. 10. May act as lead person in absence of the supervisor. 11. Performs clerical functions incidental to accounting activities. Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of experience and education.