Job Abstract

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a mid-sized academic department. Reports to Director and works closely with them to delivery operational needs for department. Perform short- and long-term planning for the department, including maintaining an invoice system, monitoring all budgetary activities. Lead administrative liaison between vendors regarding technological operations. Oversees complex technological and budgetary systems involving many stakeholders. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. May supervise staff. Performs duties across two distinct departments(Standardized Patient Program and Simulated Learning Program) housed in UCSF Kanbar Center, as well as works as a liaison and advisor to staff at Anatomy Learning Center (ALC).

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Solid experience with the creation, maintenance and reporting of administrative operational activities regarding academic and/or staff personnel, finance, human resources and resource planning.

• Bachelor's degree in related area and / or equivalent experience / training.
• 3+ years of directly relevant experience.
• Experience with budget development.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness and advising skills.
• Knowledge of a variety of administrative operational activities such as event planning, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application program, such as QuickBooks and Microsoft Office
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, financial analysis, problem-solving, and reporting processes. .
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.