Job Abstract

Description:

The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization. The Receptionist will provide quality administrative support to both the Operations and HR teams. The Receptionist will attend to visitors and respond to inquiries on the phone and face-to-face.

Essential Functions:

• Greet persons entering the organization; Direct persons to correct destination; Awareness of staff movements in and out of the organization; Answer telephone, screen and direct calls; Take and relay messages. Provide general information to callers and applicants
• Assist with HR and Ops programs and processes, i.e. New Hire Orientation, Benefits Fair, EHS Fairs, Internal Job Fairs, Employee Exit paperwork and notifications, Employee Data Changes, Job Postings, etc.; Assist with logistics of company activities, meetings, special projects, employee resource rooms, and various training programs
• Provide general administrative and clerical support to Operations and HR; compose letters, memoranda, and other correspondence related to assigned human resources and operations programs and activities; Assist with the coordination of company events (i.e. ensure availability of space, order food and/or supplies as needed)
• Perform a variety of general office support duties; process mail including receiving, sorting, and managing correspondence and packages including coordination of UPS Pickup; order and maintain office supplies; Sort and distribute employee paychecks.
• Contact approved vendors and emergency personnel (i.e. taxi service, emergency services) as needed; Contact appropriate personnel for FDA, DHS visits.
• Assist with the coordination of monthly random drug testing;

Additional Responsibilities:

• Assist with small projects (if required)
• Other duties assigned