This position requires the applicant to successfully pass a drug screening. The starting salary range for this position is $94,572 - $108,758 depending on qualifications. Under the general direction of the Procurement Division Assistant Director, manages the day-to-day operations related to procurement services. Highly advanced, professional, and specialized supervisory work managing and purchasing a wide variety of goods, equipment, and services. Responsible for proper administration of the Cit... more details
POSITION SUMMARY
The City of Port St. Lucie is an equal opportunity employer.
This position requires the applicant to successfully pass a drug screening.
The starting salary range for this position is $94,572 - $108,758 depending on qualifications
Under the general direction of the Procurement Division Assistant Director, manages the day-to-day operations related to procurement services. Highly advanced, professional, and specialized supervisory work managing and purchasing a wide variety of goods, equipment, and services. Responsible for proper administration of the City’s Procurement process through supervision of the Procurement Staff. Responsible for coordinating with user departments in the City. Facilitates the development of public trust and confidence in the City.
This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency.
ESSENTIAL DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintaining high levels of work and productivity by generating innovative solutions to work situations.
Organizes and administers various procurement activities.
Examines requisitions and prepares solicitation documents to include Requests for Proposals, Invitations for Bids, Requests for Qualifications, and multi-year procurement packages. Facilitates the competitive solicitations process from the time the request has been received through the signing and issuance of a Purchase Order.
Prepares schedules for opening of bids; participates in opening and tabulating quotes; recommends award of quotes on a basis of analysis made.
Assist in the administration of agreements for contracted services and projects involving all City departments; oversees the development, negotiation, quoting, and awarding of contractual agreements.
Consults with departmental officials in regard to their supply, equipment, and service needs, and reviews purchase requests; makes decisions regarding methods of purchasing.
Oversees the compilation of statistics covering sales by vendor, classification, and item, and the maintenance of other records necessary to systematic purchasing.
Oversees correspondence and interviews with vendors and their representatives regarding price changes, discounts, shipping methods, adjustments, cancellations, and contracted services.
Supervises subordinate personnel, and the preparation of specifications, scope of work, or scope of services and/or contract terms and conditions.
May supervise training for identifying, developing, and conducting training on Purchasing policies and procedures.
Analyzes current procurement activities and recommends improvements through more efficient procurement methods to maximize delivery of services to City departments.
Assists in the development of departmental rules and regulations, procurement policies and procedures citywide.
Advises Department Director and Division Assistant Director on the allocation of resources through the City's purchasing processes on the efficiency and effectiveness of programs, and on other management and policy matter.
Assists with the development and updating of performance measures to support the City’s Strategic Operations Plan for the department.
Represents the Director or Assistant Director at meetings as required.
Supervises a staff of purchasing personnel engaged in obtaining contracts, controlling purchasing records, and related purchasing activities. Responsible for the overall direction, coordination, and evaluation of supervised staff.
Additional supervisory responsibilities may include assisting in interviews; ensuring compliance with federal, state, and local laws; recommending the hiring and promotion of eligible employees in accordance with applicable Rules and Regulations and Collective Bargaining Agreements; authorizes leave.
Occasionally travel to sites for pre-bid conferences or other related work.
Other duties as may be assigned.
SUPERVISORY RESPONSIBILITIES Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skill and/or Ability Required:
Considerable knowledge of contract law, contractual terms and conditions, insurance, bid and performance bonds.
Knowledge of the principles and practices of public administration with particular reference to local government and purchasing.
Knowledge of purchasing methods and procedures, including the writing of specifications for a wide variety of commodities.
Knowledge of the purchasing laws, regulations, and procedures established by the State and City.
Knowledge of the City’s and department’s policies and procedures.
Knowledge of sources, processes, market factors, and product characteristics in the supply, services, and equipment fields.
Knowledge of shipping methods and the ability to schedule the placing of large scale orders for delivery against deadline dates.
Knowledge of Florida’s Government-in-the-Sunshine Law.
Knowledge of purchasing laws as governed under Florida Statutes 287 and Uniform Commercial Code (UCC).
Knowledge and understanding of the State of Florida's Consultant's Competitive Negotiation Act (CCNA), Florida Department of Transportation Local Agency Program (FDOT/LAP).
Knowledge of 2 Code of Federal Regulations (CFR) Part 200 procurements using federal funding and procurements using other grant funds.
Ability to prepare and interpret complex specifications and to analyze quotes submitted by vendors.
Ability to develop procedures and techniques for locating sources of supply, the solicitation of quotes, and the tabulation and analysis of quotes with reference to competition.
Ability to plan, assign and supervise the work of purchasing personnel and clerical staff.
Ability to use popular spreadsheet and word processing software.
Ability to prioritize, schedule, and undertake concurrent work assignments.
Ability to make sound management decisions based on available information.
Skill in making Public Presentations.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships with officials, employees, businesses, and the public.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Education and/or Experience: Graduation from an accredited college or university with a Bachelor's Degree in Public or Business Administration, Finance, Economics, Accounting, Real Estate, Law or a related field required. A minimum of six (6) years of progressively responsible professional experience, including 2 years of supervisory experience, within a local government organization affording extensive knowledge of purchasing, or related areas required.
A comparable amount of training, education, or experience may be substituted for the minimum qualifications.
Certificates, Licenses, Registrations:
Certification as a Certified Purchasing Manager (CPM), National Institute of Governmental Purchasing Certified Procurement Professional (NIGP-CPP), Certified Public Purchasing Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Public Purchasing Manager (CPPM) is required.
Possession of valid Florida driver's license and maintenance of clean driving record required.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or moveup to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The office environment is fast paced.
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