Reporting to the VP of Human Resources the HR Assistant is responsible for providing clerical and administrative support in all areas of human resources. A bilingual candidate would provide verbal and written Spanish translation services. ESSENTIAL FUNCTIONS The duties and responsibilities specified herein apply uniformly across all categories of employees including but is not limited to full & part-time faculty & staff, seasonal (summer session, substitutes & coaches) as well as agency related ... more details
Description
POSITION PURPOSE: Reporting to the VP of Human Resources the HR Assistant is responsible for providing clerical and administrative support in all areas of human resources. A bilingual candidate would provide verbal and written Spanish translation services. ESSENTIAL FUNCTIONS The duties and responsibilities specified herein apply uniformly across all categories of employees including but is not limited to full & part-time faculty & staff, seasonal (summer session, substitutes & coaches) as well as agency related temporary workers.
The incumbent will assist with:
onboarding of new hires and preparing new employee files for faculty, staff, coaches, substitutes and summer session hires.
reporting employee hires, changes and terminations to it help desk requesting approved email and computer equipment and accesses.
adding new hires and making changes in HRIS system
running HRIS reports
administration of employee benefits program, including enrollment for new employees and during open enrollment meetings.
conducting new employee orientations as necessary
maintaining and updating I-9 documentation.
maintaining files of employment/personnel records
tracking TB risk assessments or test results; notifies employees at appropriate interval to ensure compliance.
Running MVR’s and maintaining lists of eligible/ineligible employee drivers
assisting with recruitment activities such as posting jobs, scheduling interviews, maintaining files, updating and organizing digital employment files.
coordination of calendars for interviews, tracks applicants and corresponds with candidates as requested/required.
receiving and maintaining employment documents including transcripts and necessary paperwork to finalize recruitment and/or personnel files.
processing of employment separations
including key collection, technology equipment and school/department assigned material.
Managing employee benefits & programs
auditing monthly benefit statements.
issuing check requests for vendors.
conducting routine audits of various payroll, benefits or other employment related programs to ensure accuracy of data.
research on special projects
making copies, disseminating information on behalf of HR, filing and performing other various department related administrative functions.
scheduling maintenance requests or HR related events on campus using school dude.
provides exemplary customer service responding promptly and accurately to employee requests and questions
managing the substitution roster and tracking and auditing pay for class assignments.
Performs other duties as assigned.
Verbal and written Spanish translation services as necessary.
Translating all personalized written material for ESL employees to ensure clear explanation and understanding of expectations, such as job descriptions, evaluations and/or disciplinary actions when called upon.
Translating in-person meeting sessions with ESL employees to provide oral translation of information ensuring a clear explanation, as requested.
COMPENTENCIES To perform the job successfully, an individual should demonstrate the following competencies in order to perform the essential functions of this position.
Confidentiality –practices the highest level of confidentiality in all aspects of job performance and related activities.
Problem solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Interpersonal Skills – demonstrates respect by being open to others’ ideas and exhibits willingness to try new things.
Oral communication – speaks clearly and persuasively in positive or negative situations in both English and Spanish.
Written Communication – edits own work for spelling and grammar, presents numerical data effectively and is able to read, interpret and present written information in both English and Spanish.
Planning/organizing – organizes and prioritizes work activities, uses time efficiently and develops realistic action plans.
Accurate and Detailed – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Flexibility – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability – consistently at work and on time, follows instructions, responds effectively to instruction and solicits feedback to improve performance.
Requirements
EDUCATION, SKILLS AND WORK EXPERIENCE:
A bachelor’s degree in Human Resource Management, psychology or sociology; or 1-2 years’ experience in HR field; or an equivalent combination of education and experience that enables successful performance of the job.
Ability to communicate successfully in English and Spanish, orally and in writing.
This list of duties and responsibilities are considered essential functions but are not intended to be an exhaustive list of all duties to be performed. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Wage Range The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.