Job Abstract

ID

2024-18818

Category

Administrative Services/Support

Security Clearance Requirement

Top Secret/SCI with CI Poly

Type

Regular Full-Time

Level

Mid-level

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.!

The Intelligence Programs Group, part of SPA’s Space and Intelligence Division, is a specialized provider of systems engineering and trusted advisory services to the Space and National Intelligence community. We utilize mission-proven, data-driven advisory tools and capabilities. We provide highly technical support to ensure the government acquires cutting edge technology necessary for our National Defense. Our portfolio includes the National Geospatial-Intelligence Agency (NGA), National Reconnaissance Office (NRO), and National Aeronautics and Space Administration (NASA). Come where you will be part of our high-caliber team!

SPA is seeking a motivated, career and customer-oriented Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG).

Responsibilities include, but are not limited to:

• Provide executive administrative support to the Director, Principal Deputy Director, Deputy Director, Chief of Staff (CoS) and Technical Director of MID to include, but not limited to managing their calendars, schedules and travel.
• Independently operate and interact with various Department of Defense (DoD) and Intelligence Community (IC) agencies to coordinate a variety of complex executive meetings and conferences including travel to conferences and meetings as required.
• Have appropriate background knowledge of administrative processes for DoD, IC and NRO office communications and IT equipment.
• Support, manage and monitor incoming and outgoing electronic and physical communications on behalf of the Director, Office Directors and Staff.
• Place, answer, screen, direct and refer telephone calls to the appropriate personnel, and follow-up on all messages to ensure adequate resolution of issues or concerns.
• Create presentation materials for various audiences and be responsible for associated documentation (e.g., Meeting Minutes).
• Manage the workflow of a myriad of critical issues within a continuously changing schedule and provide support for special projects.
• Track and monitor ongoing MID projects and initiatives as directed.
• Maintain an efficient Front Office (FO) environment.
• Prepare VIP visits by initiating or passing any needed security clearances through the NRO Visitor Request system.
• Submit badging system requests and escort visitors as needed.
• Make travel arrangements and process travel accountings for MID Senior Personnel to include:
  • Making and submitting passport and visa requests
  • Making and submitting plane, hotel and/or car reservations
  • Completing or giving guidance on travel accountings
  • Preparing, coordinating and monitoring correspondence with the office(s) at the travel destination point(s) and any other offices involved in subject travel
  • Sending clearance requests for travel certifications as required
• Initiate and track all FO acquisition requests to arrange for the purchase of administrative supplies.
• Perform back-up Administrative duties across MID as needed.

Required Qualifications:

• Relevant Functional experience (Administrative Support) 4 or more years
• High School Diploma or GED Equivalent
• Working Knowledge of Microsoft Office Suite of Products to include Outlook, Word and Excel
• Active TS/SCI with Polygraph

Desired Qualifications:

• Ability to operate and perform in a Multi-Tasking Environment
• Be able to interact in a professional manner with senior levels across all levels of government and industry
• Desired Experience in Functional Discipline (Administrative Support): 9 Years
• Desired NRO Experience (or IC Equivalent): 5 Years