Include the following. Other duties may be assigned. Provide complete administrative support services for the Fabrication Shop. Data entry of weekly payroll to prep for Corporate Payroll. Match driver expense reports to credit card receipts. Enter and track fab shop and driver payroll. Enter and maintain production database. Print and assemble driver's delivery packets. Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS). Maintain contact list and... more details
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant - Fabrication Shop
The primary function of this role is to provide administrative support to the Fabrication Shop.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
- Provide complete administrative support services for the Fabrication Shop.
- Data entry of weekly payroll to prep for Corporate Payroll.
- Match driver expense reports to credit card receipts.
- Enter and track fab shop and driver payroll.
- Enter and maintain production database.
- Print and assemble driver’s delivery packets.
- Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
- Maintain contact list and addresses for shop employees and drivers.
- Distribute incoming mail.
- Review “Job Board Tracker” and update shop schedule(s) as necessary.
- Attend meetings, record meeting notes and update date action items.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High School Diploma or GED is required.
- 3+ years of administrative experience is required.
- Construction industry experience is a plus.
- Strong intermediate skills in Microsoft Excel is required.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
