Controller
Job Description
EXEMPT: Yes SALARY LEVEL: $ 100-130K annual
DEPARTMENT: Admin LOCATION: Remote/Hybrid-Must reside in the US
REPORTS TO: CFO HOURS: Full Time
Date: June 2024 APPROVED BY: Human Resources Director
Agency Background: The objective of Community Action Partnership of Sonoma County dba Sonoma CAN (Community Action Network) is to partner with low-income families and individuals to help them to achieve economic and social empowerment, to build community, and to advocate for social and economic justice. Sonoma CAN operates a wide variety of programs benefiting low-income Sonoma County residents.
Our Mission: Sonoma CAN is a catalyst of equitable transformation, aligning partners and resources to implement values-based, data-driven, community-led solutions that help families reach their full potential.
Our Vision: We see our Sonoma County transformed into an empowered community of thriving families where every child is raised with joy, justice, and connection.
Our Values: Joy, Amor, Esperanza, Equity, Fuerza, Dignity, Inclusión
Our Promise: Sonoma CAN changes people’s lives, embodies the spirit of hope, improves communities and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other.
Affirmative Action/Equal Opportunity Employer
Sonoma Community Action Network is an Equal Opportunity/Affirmative Action Employer. Affirmative action involves determining areas of workforce under-representation, locating qualified protected class candidates by enlarging the recruiting base, and developing the skills they need to succeed in those new positions.
Our obligations in this area stem from not only adherence to various state and federal regulations but also from our commitment to creating a culture of inclusiveness and diversity where members of our community thrive and are able to reach their full potential.
Total Compensation Package:
The salary for this position is $100,000-130,000 annually, depending on experience. Sonoma CAN offers a generous benefits package available on the first day of the month after your date of hire that includes:
- Medical insurance through Kaiser or Sutter 80-95% paid by the employer for employee premiums plus 50% paid by the employer for dependent coverage
- For out-of-state employees or employees outside of the Kaiser/Sutter coverage area, the employee has the option to enroll in an IHRA, and Sonoma CAN will contribute up to $400 for employee coverage and up to an additional $200 for spouse/dependent/family coverage.
- Elective dental, vision insurance, FSA, and Accident insurance.
- Employer paid $10k of life insurance with expandable options
- Employer paid Long-term Disability Insurance
- 401(K) plan with 2% contribution and an additional 1% matched contribution after one year of service
- Employee assistance program, CalPerks
- 3 weeks vacation (4 hours accrued per pay period) based on full-time work, increases at 5 years of service
- 96 hours of sick time per year (4 hours accrued per pay period) based on full-time work
- 1 floating personal day
- 16 paid holidays
Summary of Position:
As the Controller, you will play a vital role in managing the accounting and financial operations of Sonoma CAN. You’ll use your expertise to manage Sonoma CAN’s financial activities such as reporting, record keeping, budgeting, audit, and ensuring that every financial aspect of the agency adheres to regulatory requirements. You’ll play a key role in the organization’s leadership structure and have the unique opportunity to help set the direction for the accounting department as the agency builds the financial infrastructure to support future growth.
Supervision Received and Exercised:
Receives general direction from the Chief Financial Officer. Exercises direct and general supervision over assigned staff and functions.
Supervision Received and Exercised:
Receives general direction from the Chief Financial Officer. Exercises direct and general supervision over assigned staff and functions.
Essential Duties and Responsibilities:
Financial Management & Reporting
- Preparing timely and accurate financial statements and reports for use by the executive team and Board of Directors; review with CFO
- Overseeing monthly, quarterly, and yearly close cycles
- Overseeing and presenting budget vs. actual grant reports to program managers.
- Increasing the efficiency of the accounting operations and suggesting areas of improvement.
- In collaboration with the CFO, monitor and manage cash flow, ensuring adequate liquidity for the organization’s operations and strategic initiatives.
Team Leadership
- Lead, mentor, and develop the accounting team, fostering a healthy culture of continuous improvement and professional growth
- Collaborate with peers and functional teams to support agency-wide initiatives and programs
Budget Forecasting & Analysis
- Together with the CFO, assist with the annual budgeting process, working closely with department heads to develop realistic and achievable budgets
- Ensure fiscal compliance in budget creation; championing efficient systems in grant budget preparation
- Collaborate with department leaders to monitor budget performance, providing regular variance analysis and identifying opportunities for cost savings and efficiency improvements; provide training and support where needed.
Audit
- Coordinate and lead the annual external audit process, including the preparation of audit schedules and liaising with auditors.
- Ensure timely and accurate completion of audit requirements, addressing any findings and implementing corrective actions as needed.
- Maintain comprehensive and organized financial records to facilitate efficient and effective audits.
- Develop and implement internal audit procedures to evaluate and enhance internal controls and operational efficiency.
- Stay current with changes in audit standards and regulations, ensuring the organization’s compliance and preparedness.
Grants & Contracts
- Oversee the financial management of grants and contracts, ensuring compliance with funder requirements and timely fiscal reporting.
- Work closely with program managers to develop grant budgets and track expenditures against grant awards.
- Prepare and submit financial reports to grantors, ensuring accuracy and adherence to deadlines.
- Monitor grant and contract revenue and expenses, providing regular updates to senior management.
- Ensure proper fund accounting of restricted and government revenues and expenditures in compliance with Uniform Guidance 2 CFR Part 200 and 45 CFR part 75.
Transactions & Compliance
- Overseeing the accounting operations, internal controls, transaction processing operations, and approving all entries and transactions
- Develop and implement financial policies, procedures, and internal controls to ensure compliance and mitigate risk
Required Skills and Abilities
- At least 7 years experience in nonprofit finance and accounting
- Proven experience in financial leadership roles, preferably in the nonprofit sector
- Excellent interpersonal communication skills and the ability to build strong relationships with team members & peers
- Skilled in working closely with direct reports to build skills and confidence, to mentor, encourage, and motivate.
- Excellent written and verbal communication skills, capable of presenting financial information to non-financial stakeholders.
- Deep familiarity with Uniform Guidance 2 CFR Part 200 and 45 CFR part 75
- Experience in identifying financial risks and developing strategies to mitigate them.
- Detail-oriented with strong organization and time management skills.
- Strong written and verbal communication skills, including attention to detail, tone, and grammar.
- Advanced proficiency with Microsoft Excel, including financial modeling and data analysis.
- Ability to interpret complex financial data and provide insights to support strategic decision-making.
- Ability to work in a fast fast-paced, dynamic environment with minimal supervision and multiple deadlines
- Able to present information in a clear and concise manner in order to facilitate the decision-making process.
- Excellent analytical and problem-solving skills
- Commitment to maintaining the highest standards of ethics and integrity in financial management.
- Must be able to pass a background check once a verbal offer is made.
IN ADDITION TO ABOVE:
- Prior to beginning work, must be able to pass the background check DOJ.
- Must have access to an appropriate remote office space or home office that offers privacy and minimal interruptions/noise, including consistent high-speed internet.
Preferred Education and Experience:
- Certified Public Accountant (CPA), Certified Management Accountant (CMA)
- Familiarity and experience with team leadership and management, especially in California, Oregon, New York, Washington, or other states with a high level of employee protection.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job operates in a professional office environment, or at a home office/remote office. The noise level in the work environment is usually quiet to moderate.
Due to wage and hour laws, security, and other tax implications, the Controller must reside in the United States.
Physical Demands:
While performing the duties of this job, the employee is frequently required to sit or stand at a desk; use the computer keyboard and mouse; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties, or responsibilities that are required of the employee for this job. Duties,
responsibilities, and activities may change at any time with or without notice.
