Job Abstract

The Rental and Events Coordinator is responsible for coordination of room preparation for rentals and events at the Encinitas Community and Senior Center. Provides evening and weekend support assistance to the Special Events and Recreation Supervisors.

This position is a contract extended part-time position. Incumbents work 30-hrs per week and receive City benefits.

• Coordinates room preparation and breakdown for events and rentals, including, but not limited to tables, chairs, dance floor, stage, and AV equipment.
• Ensure that event seating and additional equipment adhere to fire code regulations.
• Acts as on-site Center liaison to renters and patrons.
• Determines equipment and supply requirements for program activities and obtains and stocks supplies as required.
• Identify, document, and report incidents/accidents as well as opportunities for improving event/rental service and procedures.
• Perform pre and post event/rental facility and equipment inspections.
• Educate and enforce of City of Encinitas rules, policies, and procedures, including, but not limited to safety standards.
• Provides staff assistance to the Recreation Services Supervisor(s) and Special Events and Project Supervisor.
• Communicate daily with supervisors to discuss activities, equipment/personnel problems, and other related issues.
• Answer phones and e-mails, tend front desk as needed, and perform other general clerical and administrative duties as necessary.
• Meet and greet Center visitors and provides customer service as needed.
• Develops reports concerning program effectiveness and identify opportunities for improving service delivery methods and procedures by determining resource needs and/or process revisions;
• May lead in the training and supervision of subordinate recreation staff, volunteers, and independent contractors and provide input on the performance; educate and administer certifications to staff and volunteers;
• Prepares program event and facility promotional materials such as newsletters, calendars, fliers, menus and brochures;
• Prepares and presents reports and other correspondence as appropriate and necessary;
• Coordinates event/rental production with those of other divisions and outside agencies and organizations;
• Maintains program files, databases and records including daily rosters, statistics, program attendance and related documents;
• Assists in the public education and enforcement of established rules, policies and procedures at City beaches, City Community Center, park facilities and events;
• Adheres to The City of Encinitas and San Dieguito Water District Safety Manual and provides safe transportation for participants of Parks and Recreation and Marine Safety events and activities;
• Uses and maintains City vehicles to run errands including picking up program and event supplies, etc.;
• Performs related duties and responsibilities as required;
• Attend meetings as required.
• Uphold safety, sanitation, and hygiene regulations.