| Job Title | Admissions & Records Technician - COA ** INTERNAL POSTING ** |
| Time Base | 40 hrs/week 12 months/year |
| Compensation | Salary Range: $4,801.27- $6,060.58/mo, Hiring Range: $4,801.27 - $5,258.17/mo - The maximum initial placement is Step 3 depending on experience. |
| Position Type | Classified |
| Department | Student Services Division (242) |
| City | Alameda |
| State | CA |
| Job Description Summary | This vacancy is open ONLY to current Peralta employees. This job is being posted for ten (10) working days.
Under the supervision of the Vice Chancellor of Educational/Student Services or designee, and general direction of the District Admissions Officer, the Admissions & Records Technician performs duties in student admissions, registration and records maintenance. |
| Duties & Responsibilities | Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Act as liaison and technical resource person in the Admissions and Records Office.
• Evaluate petitions for Associate Degrees, Certificates of Completion and Initial Evaluations.
• Determine which students graduate with honors based on grade point average computations.
• Process substitution/waiver petitions.
• Notify students concerning the status of their petitions.
• Maintain a graduation file on the personal computer.
• Order diplomas and certificates from vendors.
• Perform records maintenance, compute GPA’s, post degrees and certificates, credit by examinations and four-year college concurrent enrollment grades.
• Flag repeated courses and those taken for high school credit.
• Work with the public during registration performing duties such as counter work and determination of residency.
• Process on-line registration holds, adds, and drops census rosters and early alert codes.
• Verify attendance; assist in the distribution, collection and screening for accuracy of attendance and grade rosters.
• Compose correspondence and maintain student records and administrative files
• Performs other related duties as required. |
| Minimum Qualifications | 1. Three (3) years of clerical and technical experience in student registration and in admissions and records maintenance; or an equivalent combination of training, education and qualifying experience that demonstrates the ability to perform the duties of the position.
2. Knowledge of rules, regulations and policies of registration and admissions.
3. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs ( e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites and E-mail.
4. Ability to perform data entry on a computer.
5. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community. |
| Desirable Qualifications | • Ability to train and supervise the work of student assistants.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
• Ability to speak and write effectively. |
| Environmental Demands | • Occasional work performed alone
• Constant work around and with people |
| Other Requirements | PHYSICAL REQUIREMENTS
• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication |
| Tools & Equipment Used | Standard Office Equipment. |
| Application Deadline Date | July 1, 2024 |
| Open Date | 06/17/2024 |
| First Review Date | 07/01/2024 |
| Special Instructions to Applicants | APPLICATION PROCEDURES
1. Required documents will include:
· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
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