Process vendor invoices, check requests, and employee reimbursements Verifying invoices in Core Integrator Upload integrations into GP and scan into Core Integrator Review invoices for appropriate approval level Assign GL codes in accordance to Chart of Accounts and cost centers by analyzing invoices Verify and peruse for Sales/ Use Tax notation, Fixed Asset review & Prepay review Organize checks for signature by attaching related documentation and process them for mailing Complete New Vendor Se... more details
AP EXPENSE CLERK
REPORTS TO: AP EXPENSE SUPERVISOR
STATUS: NON-EXEMPT
Summary
Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.
At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.
Our vision is to offer everyone a piece of the American spirit – one handshake at a time.
The Accounts Payable Expense Clerk is responsible for various accounts payable functions including accurate and timely payment processing, audit, documentations and vendor communication.
Essential Duties and Responsibilities
- Process vendor invoices, check requests, and employee reimbursements
- Verifying invoices in Core Integrator
- Upload integrations into GP and scan into Core Integrator
- Review invoices for appropriate approval level
- Assign GL codes in accordance to Chart of Accounts and cost centers by analyzing invoices
- Verify and peruse for Sales/Use Tax notation, Fixed Asset review & Prepay review
- Organize checks for signature by attaching related documentation and process them for mailing
- Complete New Vendor Setup Forms with appropriate documentation, W-9 and approval
- Resolve A/P issues and vendor inquiries in a timely manner
- Respond to requests for information from Accounting Management
- Other projects as necessary
- Demonstrates high level of quality work, attendance and appearance.
- Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
- Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
- Performs any other duties that may be assigned by management.
Qualifications
- Strong communication, customer service, time management and organizational skills.
- 1 Year of Accounts Payable experience preferred
- Strong Math Aptitude and ability to multi-task
- Attention to Detail with the ability to work in a fast-paced environment
- Good computer skills: Microsoft Suite (Word, Excel, Outlook, PowerPoint)
- Ability to work independently with minimal supervision
Competencies
- Customer Centric/Sales Driven – Assesses customer experience within the store and promotes a culture of customer engagement. Is attentive to customers and understands their needs, offers products that are aligned with the consumers’ expectations. Continually searches for ways to improve customer service.
- Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
- Establish Trust - Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.
