Job Abstract

Kapili Services, LLC has a potential need for a Contract/Grant Specialist to provide support for the 711th Human Performance Wing in Baltimore, MD

DESCRIPTION OF RESPONSIBILITIES:

• Proposal Development:
  • Collaborate with faculty and researchers to develop proposals for AFRL-funded projects.
  • Ensure proposals adhere to AFRL guidelines and deadlines, and coordinate submission processes in accordance with UMB procedures.
  • Prepare grant and contract budget and application attachments; finalizes documents for submission; and validates proposal error and/or warnings.
• Contract Development:
  • Assist in the review of contracts to ensure they are structured to meet the needs of the AFRL program and the Cooperative Agreement with UMB.
• Grant Administration:
  • Manage the administration of grants awarded through the AFRL program, including budget development, compliance monitoring, and reporting.
  • Ensure timely submission of grant proposals, progress reports, and financial documentation.
• Compliance and Regulatory Management:
  • Stay informed of AFRL regulations, federal acquisition regulations (FAR), and other relevant policies and procedures.
  • Provide guidance to faculty and staff on compliance matters and ensure adherence to regulatory requirements.
• Contract and Grant Management:
  • Manage the entire lifecycle of contracts and grants, from initial award through closeout.
  • Ensure controls are in place to monitor contract performance, track expenditures, and ensure compliance with reporting requirements.
  • Identify issues and resolve independently.
  • Anticipate roadblocks and independently resolve proactively.
• Risk Management:
  • Identify and mitigate risks associated with AFRL-funded projects.
  • Develop strategies to address potential issues and ensure project success while minimizing exposure to risk.
• AFRL Collaboration:
  • Foster positive relationships with AFRL program managers and Baltimore staff, UMB faculty, and researchers.
  • Facilitate communication and collaboration to support the objectives of the AFRL program.
  • Coordinate closely with AFRL representatives and site leadership to ensure alignment with program objectives and requirements.
• Time Management:
  • Develop timeline to meet submission deadlines and checklist of required documents and independently adjusts timeline to adapt to change.
  • Adhere to set timelines.
  • Independently prioritizes processes to ensure timelines are met.
• Documentation and Reporting:
  • Maintain accurate and comprehensive records of contract and grant activities.
  • Prepare and submit regular reports to AFRL and UMB leadership on project status, financial performance, and compliance metrics.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• Bachelor’s degree in business administration, finance, accounting, or a related field.

REQUIRED SKILLS AND EXPERIENCE:

• At least five (5) year’s demonstrated experience directly related to contract and grant management including proposal development, contract negotiation, and grant administration.
• Possess a thorough understanding of contract law, government regulations, and grant-making processes as well as familiarity with financial principles and budget management.
• Excellent communication and negotiation skills, with the ability to interact effectively with diverse stakeholders.
• Strong analytical and problem-solving abilities, with a keen attention to detail.
• The ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• The ability to collaborate effectively with cross-functional teams and build relationships with external stakeholders.
• Strong leadership skills including ability to lead and mentor teams that include junior staff members.
• Demonstrated experience of commitment to integrity, professionalism, and ethical conduct in all aspects of contract and grant management.
• Demonstrate proficiency on Microsoft Office programs and contract management software.
• Must be willing to sign a Non-Disclosure Agreement (NDA) based on the potential access to confidential, proprietary, and/or sensitive information. 

DESIRED SKILLS AND EXPERIENCE:

• Master’s degree or certification in contract management or grants administration.
• Contract/Grant management demonstrated experience in a government setting.
• Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager 
  (CPCM) from the National Contract Management Association (NCMA), or Certified Grants Management 
  Specialist (CGMS) from the National Grants Management Association (NGMA).

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen.
• Must be able to pass a Tier 1 (SF85) background check.

?The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays. The Alaka`ina Foundation FOCs is proud to be an equal opportunity employer.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need accommodation during the application process, please click here to request accommodation. We E-Verify all employees. 

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kupono Government Services, Kapili Services, Po`okela Solutions,  Kikaha Solutions, LLC,  and Pololei Solutions, LLC.  Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which include providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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