Job Abstract

Oaktree is a leader among global investment managers specializing in alternative investments, with $192 billion in assets under management as of March 31, 2024. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real assets, and listed equities. The firm has over 1200 employees and offices in 23 cities worldwide.
 
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.
 
For additional information please visit our website at www.oaktreecapital.com
 

Responsibilities

The Assistant Vice President will operate as the payroll team lead and supervisor to four direct reports.  This position will work closely and be supported by Oaktree’s external service providers, as well as other Oaktree teams in HR, tax, accounting, IT, and legal.

Additional responsibilities include:
•    Overseeing day-to-day team activities and overseeing development, coaching as needed;
•    Overseeing and helping troubleshoot U.S. settlement process;
•    Approving non-US payroll changes and providing backup coverage for monthly payroll change submission, auditing payroll reports, and preparing monthly wire instruction memos; 
•    Overseeing quarter-end and year-end payroll tax reporting processes and amendments;
•    Leading new payroll set ups, system configuration within Workday, and integration implementation and testing;
•    Leading and project managing process improvement and system update efforts;
•    Liaising with Corporate Bank team, payroll providers, and the bank with new bank account payment testing;
•    Managing vendor relationships and first point of contact for escalation;
•    Liasing with HR on annual compensation process and overseeing bonus accrual reconciliation, payroll tax forecasts, and data import into Workday;
•    Liasing with Voluntary Disability Insurance plan administrator and Benefits team on leave cases, reconciling claim and service fee invoices, and arranging payments;
•    Reviewing leave of absence pay calculations;
•    Partnering with Tax, HR, and external tax advisors with global mobility and short-term business traveler policies and new tax jurisdiction registrations;
•    Ensuring SOX compliance for the payroll process and reviewing audit documents prior to submission;
•    Ensuring compliance with local and national laws;
•    Reviewing and/or preparing periodic financial reports for Corporate Accounting and Tax related to wage and tax reporting, foreign funding estimates, audit reconciliations, international office audits, etc.;
•    Reconciling payroll tax refund checks;
•    Maintaining strong relationships with internal and external stakeholders;
•    Assisting with time-off request and time tracking inquiries, approvals, and troubleshooting;
•    Liaising with corporate relocation firm to process relocation expense reports through payroll for tax purposes;
•    Assisting with daily management of payroll inbox;
•    Responding to employment verification requests; and
•    Writing and updating standard operating procedures.

Experience
•    Minimum five years of payroll experience within a professional firm;
•    Experience with Workday Payroll, Time Tracking, and Absence preferred;
•    Experience with ADP Celergo a plus;
•    Experience with quarter-end payroll tax reconciliation and reporting a plus;
•    Accounting and multi-jurisdictional tax knowledge a plus;
•    Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
•    Proficient in Excel and Word

Personal Attributes
•    Excellent interpersonal, verbal and written communication skills;
•    Strong initiative and a self-starter with a proven ability to work with minimal supervision;
•    Outstanding organizational skills with a strong attention-to-detail;
•    Strong analytical skills;
•    Works well under pressure and with time constraints and has a proven ability to manage tasks with competing priorities and deadlines;
•    Flexible and team-oriented with strong integrity and professionalism; and
•    Able to handle highly confidential situations with professionalism and tact.

Education
•    Bachelor’s degree is preferred.

Base Salary Range

$130,000 - $155,000

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement.  The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.