Job Abstract

Our Media Group Decision Sciences portfolio is a powerhouse collection of consumer-first brands, supported by media industry leaders, Comcast, NBCUniversal and Sky. When you join our team, you’ll work across our dynamic portfolio including Peacock, NOW, Fandango, SkyShowtime, Showmax, and TV Everywhere, powering streaming across more than 70 countries globally. And the evolution doesn’t stop there. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We’re always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we’re backed by a culture of respect. We embrace authenticity and inspire people to thrive.

This Executive Assistant role is a full-time position in NBCUniversal's Media Group and this position will directly support and report to the EVP, Analytics, Insight & Measurement and also provide support to an SVP in the department.  The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. Poise, articulate and professional communications are essential to the role.

Essential Responsibilities:

This roles day to day responsibilities include:

• Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and events
• Be an invested partner in the executive’s and department’s success by providing smooth communication and  demonstrated leadership to maintain credibility, trust and support with executives and their administrative teams
• Determine the importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely and proactively rescheduling meeting conflicts, be attentive to multiple time zones, anticipate additional steps for in person meetings (guest drive-ons, tech resources, etc) and achieve an optimally balanced schedule to best support executive productivity
• Manage the booking of all travel (including flights, cars and hotels) and be flexible and prepared to make adjustments as plans change
• Manage expense policy, including approvals, reimbursements and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
• Responsible for success in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing materials, additional resources, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Managing general office and administrative tasks, including ordering of  supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, deliveries, etc.
• Managing department files, including electronic document systems, intranet web sites, and web-based project management tools
• Provide data entry support to the measurement operations team
• Managing special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
• Performing other duties as assigned and assist with special projects as needed.