Job Abstract

• Exhibits exceptional leadership and problem-solving skills
• Models a commitment to excellence and continuous process improvement
• Enjoys contributing to the development and implementation of work plans, policies, and priorities
• Has a demonstrated ability to train, supervise, and evaluate assigned personnel effectively
• Have exceptionally strong financial analysis skills.
• Possess a working knowledge of California financial practices.
• Have professional-level municipal financial/administrative experience.
• Manage multiple complex projects and grants concurrently and be attentive to detail.
• Understand and work within broad policy objectives.
• Be an excellent writer and communicator.
• Be able to work collaboratively with people both within and outside the organization.
• Focus on results that are highly valued by the customer.
• Be able to respond to abrupt changes in priorities

• Develops and participates in the implementation of operational business plans.
• Reviews and analyzes proposed new business opportunities.
• Creates and participates in developing financial tools and business strategies requiring strong financial business planning and cost analysis skills, which support implementation of entrepreneurial activities and business plans.
• As a member of the departmental senior/executive team, proposes and drafts and reviews proposed policies and strategies including organizational development.
• Conducts ongoing review of administrative and operational processes and procedures for opportunities for continuous improvement.
• Develops and implements operational performance measurement tools and standards.
• Oversees the budget throughout the year identifying variances-making budget transfers and in general managing the overall debt and budget to be balanced at year-end.
• Develops and administers internal and external contracts for interagency services with other agencies.
• Prepares specifications and requests for proposals.
• Negotiates, monitors and/or administers projects.
• Designs, develops and coordinates implementation and evaluation of departmental administrative and operational systems and procedures.
• Participates in professional training and development of management.
• Monitors and analyzes costs and expenditures.
• Administers department budget.
• May administer department business operations.
• Plans, organizes and directs departmental administrative service functions, major programs and/or divisional activities.
• Supervises, trains and evaluates the work of assigned staff.
• Oversees payroll/personnel activities within the department and serves as liaison to the Offices of Financial Services and Human Resources and the City Attorney office and the City Managers Office and propose outcomes and results.
• Conducts surveys.
• Prepares technical and analytical reports and recommendations for implementation by department staff, the City Manager and/or the City Council.
• Plans, organizes and conducts public meetings.
• May serve as a department staff representative during labor negotiations and regularly scheduled joint labor management meeting.
• Leads and/or participates in projects pertaining to citywide objectives, as assigned by the City Manager.
• Participates, develops and provides financial management for multi-agency operations such as the jail.

Marginal Functions
• Implements the City's Workforce Diversity Plan within the department.
• Other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of: The principles and practices of financial planning and management services, business administration, and/or public administration and budgeting; public and private business financial plan development and integration strategies; fiscal and cost analysis; research methodologies; technical, business, and analytical report writing; principles and practices of managing and supervising a diverse workforce; legislation and regulations relating to non-discrimination; methodologies and techniques of program management; word processing and financial management information systems and spreadsheets; techniques employed in public presentations; team building and group dynamics; principles and techniques of organizational and operational analysis; and continuous improvement tools; principles and practices of supervision and personnel administration; relationships between local, state and federal government.

Ability to: Develop and implement financial and business plans; participate as a team member or team leader in departmental and citywide teams which may include team members from other agencies, businesses, and/or the general public; conduct organizational, operational, and highly complex fiscal and statistical analysis; employ practices of group dynamics; apply continuous improvement and organizational transformation tools; make presentations appropriate to the targeted audience; effectively utilize standard word processing, database and spread sheet programs to analyze and report on department and division operations; plan, organize and administer programs and/or projects; communicate effectively with others, both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop recommendations for programs, procedures, organizational structures, and operational guidelines and implement them as directed; learn local accounting practices; and learn departmental and City operations, functions and characteristics.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and experience which demonstrates possession of and competency in requisite knowledge, skills and abilities such as: education equivalent to a Bachelor's Degree in Business Administration, Economics, Finance or Public Administration and five years progressively responsible financial services or administrative experience. A Master's Degree is desirable and may be substituted for one year's experience.

Licenses/Certificates/Special Requirements

This position may require the incumbent to exercise the ability to travel independently within and outside of the City limits to fulfill assigned duties and responsibilities.
Physical and Environmental Demands


Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Constant
Walking: Rare
Standing: Rare
Bending (neck): Occasional
Bending (waist): Never
Squatting: Never
Climbing: Never
Kneeling: Never
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Rare
Twisting (waist): Never
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Occasional
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Rare
Reach – above shoulder level: Rare

Push/pull:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Required
Driving: Not required

Vision:
Acuity, near: Required
Acuity, far: Required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment:
Works indoors, works outdoors, exposure to slippery or uneven walking surfaces, using computer monitor, works around others, works alone, works with others.

Class Code: 4017
FLSA: Exempt
EEOC Code: 2
Barg. Unit: FAME
Probation: 12 months
Rev.: 01/06