The mission of the School of Engineering and Applied Science (SEAS) of the George Washington University is to serve the global community by providing high quality undergraduate, graduate and professional educational opportunities and stimulating and promoting innovative fundamental and applied research activities. The physical infrastructure of modern civilization is conceived and realized by civil and environmental engineers and the George Washington University’s Department of Civil and Environ... more details
Department Operations Assistant
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Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary:
The mission of the School of Engineering and Applied Science (SEAS) of the George Washington University is to serve the global community by providing high quality undergraduate, graduate and professional educational opportunities and stimulating and promoting innovative fundamental and applied research activities.
The physical infrastructure of modern civilization is conceived and realized by civil and environmental engineers and the George Washington University’s Department of Civil and Environmental Engineering (CEE) contributes to these advances and improvements in our infrastructure through a wide range of research activities. Visit; https://www.cee.seas.gwu.edu, for more information.
The Civil and Environmental Engineering Department (CEE) is seeking a Department Operations Assistant. Under direct supervision of the Departments Operations Lead, The Operations Assistant will provide administrative support to The Operations Lead and academic support to the Chair, Faculty and Student populations. The position will serve as the first point of contact for the department and will assist with the day-to-day operations of the Unit. Other duties will include but are not limited to:
Monitors and responds to inquiries received in the department’s email inboxes.
Updates and maintains course scheduling as well as prepares, distributes, and coordinates dissertation announcements and required examinations.
Coordinates departmental events, seminars, and distinguished lectures. Reviews and updates the department’s Listserv and operations manual. Conducts Banner Workflows, Faculty Hire Application and Stipend Management operations.
Submits Fix-It maintenance requests, conduct P-card transactions and process students’ registration forms.
Works closely with the department student workers to create and organize department newsletters; update departments’ social media accounts.
Arranges travel and accommodations for researchers, visiting scholars, faculty, and students and handles event registrations for various engineering conferences.
Duties will also include: submitting expenses in Concur; working with international students on Visa and enrollment processes.
Performs other related duties as assigned from time to time. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Able to interact effectively with a diverse population at all levels, and maintain a positive and constructive demeanor treating all staff, students, faculty, and vendors with professionalism, courtesy, and respect
Strong organizational and customer service skills
Proven ability to work effectively in a team environment
Ability to multi-task
High proficiency in Microsoft Office Suite
Experience in a higher education environment
Knowledge of Enterprise Systems (Oracle, Banner, SMA, EAS and Kronos)
Hiring Range
$19.29 - $25.13 How is pay for new employees determined at GW?
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
School of Engineering and Applied Sciences (SEAS)
Family
Administration
Sub-Family
Administrative / Operations
Stream
Service and Support
Level
Level 2
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40 hours
Work Schedule:
Monday through Friday, 8:30am-5:00pm with occasional evenings and weekends
Will this job require the employee to work on site?
Yes
Employee Onsite Status
On-campus (in person)
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S013120
Job Open Date:
06/17/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Are you currently employed with The George Washington University?
No
Yes
* For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
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