Job Abstract

Custom Truck One Source has an opening for an Administrative Assistant. They will be responsible for providing advanced clerical and administrative support to managers and other staff at the branch location. This role will allow the team to operate more effectively and efficiently.
Essential Duties and Responsibilities
. Create and maintain filing systems, both electronic and physical. Create personnel announcements, meeting minutes, and branch communications. Schedule appointments and maintain c... more detailsalendars. Maintain office supply and shop supply inventory. Assist with scanning and entering invoice information into Docuware and M3. Process detailed expense reports for all branch employees with company credit cards and keep record of all invoices/receipts to match report transactions. Coordinate travel schedules, accommodations and trip logistics for clients and employees as necessary. Coordinate all PPE reimbursement and new hire indoctrination in collaboration with Human Resources. Write and edit communications, from letters to reports and instructional documents. Provide clerical support for the sales team. Collate and distribute mail. Oversee company events such as employee luncheons and holiday events. Answer company phone and greet visitors. Other administrative tasks as needed such as laminating documents, office organization, greeting visitors and guests, etc.
Required Skills
and
Qualifications
. High school diploma or the equivalent. Previous experience in a similar role. Valid driver's license required. Must be able to pass a pre-employment drug test. Extremely detail oriented and accurate. Must be able to work in a fast-paced environment. Set priorities and adapt to changing work priorities; Meet deadlines and schedules. Must be able to communicate effectively verbally and in writing. Must be self-sufficient and driven. Strong attendance record. Professional personal appearance. The applicant needs to be proficient on a computer and have the ability to learn new programs quickly. Must be able to use Microsoft Office (Word, Excel, Outlook). Must be able to work independently and create innovative solutions to problems with minimal direction from supervisors. Knowledge of principles and processes for providing a positive service experience. This includes internal client needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. This job requires "people" skills and a genuine desire to service the client. A positive attitude and willingness to maintain a professional demeanor with clients and team members is essential to this position. Working Conditions. Majority of work performed in an office setting. The ability to work as scheduled with punctual attendance 7:00 am - 4:30 pm, Monday-Friday plus any additional hours/days necessary in order to meet business demands.
Physical Requirements
. Ability to see things in close proximity whether through natural or corrected vision. BENEFITS 401(k) with Employer Match Competitive Health Care Dental, Vision, and Life Insurance Paid Vacation, Sick and Holidays STD/ LTD Partner Discounts Investment in Employee Development Tuition Reimbursement. Custom Truck One Source provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.