Job Abstract

Performs a broad range of duties for an executive or executive team, as assigned.  Manages appointment scheduling and meeting/event logistics; maintains assigned calendars.

• Provide support and coordination on projects, prioritizing to meet deadlines; attends project meetings as required and compiles minutes.
• Coordinate and schedule meetings based on executive/group availability; schedules conference room and all related technology and provisions; attends as required; distributes notes to appropriate attendees.
• Provides lead support for ensuring all company event logistics; planning appropriately and in advance of the event; prepares budgets, coordinates with vendors/corporate departments and oversees the execution of events.
• Handle incoming escalated customer service calls.
• Manages travel arrangements, including any pre-authorization.
• Distributes/tracks documents; facilitates document processing including but not limited to check requests, contracts (upload and process), new hire paperwork, change orders, etc. 
• Processes, codes and approves invoices for office expenditures; processes expense reports and routes for approval.
• Prepares presentations and all written communication including but not limited to email, memos, etc.
• Maintains inventory of office supplies; maintains copy room; manages document storage for long term retention.

Education:

• Bachelor’s degree preferred.

Experience:

• 3-5 years experience in administrative support.

Knowledge, Skills and Abilities:

• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Detail oriented, organized, managing multiple tasks concurrently.
• Demonstrate initiative, personal awareness, respectful behavior and integrity; maintains high quality of customer service and leadership.
• Occasional travel required.
• Regular, consistent and timely attendance is required (non-exempt).

Licenses and Certificates:

• Valid driver's license; valid vehicle insurance.