Events and Rental Coordinator - Extended Part Time w/ Benefits
Updated: June 26
Encinitas
79.7
11mi
Job Abstract
The Rental and Events Coordinator is responsible for coordination of room preparation for rentals and events at the Encinitas Community and Senior Center. Provides evening and weekend support assistance to the Special Events and Recreation Supervisors. This position is a contract extended part-time position. Incumbents work 30-hrs per week and receive City benefits.
Examples of Important & Essential Duties (included but not limited to)
Coordinates room preparation and breakdown for events a... more details
The Position
The Rental and Events Coordinator is responsible for coordination of room preparation for rentals and events at the Encinitas Community and Senior Center. Provides evening and weekend support assistance to the Special Events and Recreation Supervisors.
This position is a contract extended part-time position. Incumbents work 30-hrs per week and receive City benefits.
Examples of Important & Essential Duties (included but not limited to)
Coordinates room preparation and breakdown for events and rentals, including, but not limited to tables, chairs, dance floor, stage, and AV equipment.
Ensure that event seating and additional equipment adhere to fire code regulations.
Acts as on-site Center liaison to renters and patrons.
Determines equipment and supply requirements for program activities and obtains and stocks supplies as required.
Identify, document, and report incidents/accidents as well as opportunities for improving event/rental service and procedures.
Perform pre and post event/rental facility and equipment inspections.
Educate and enforce of City of Encinitas rules, policies, and procedures, including, but not limited to safety standards.
Provides staff assistance to the Recreation Services Supervisor(s) and Special Events and Project Supervisor.
Communicate daily with supervisors to discuss activities, equipment/personnel problems, and other related issues.
Answer phones and e-mails, tend front desk as needed, and perform other general clerical and administrative duties as necessary.
Meet and greet Center visitors and provides customer service as needed.
Develops reports concerning program effectiveness and identify opportunities for improving service delivery methods and procedures by determining resource needs and/or process revisions;
May lead in the training and supervision of subordinate recreation staff, volunteers, and independent contractors and provide input on the performance; educate and administer certifications to staff and volunteers;
Prepares program event and facility promotional materials such as newsletters, calendars, fliers, menus and brochures;
Prepares and presents reports and other correspondence as appropriate and necessary;
Coordinates event/rental production with those of other divisions and outside agencies and organizations;
Maintains program files, databases and records including daily rosters, statistics, program attendance and related documents;
Assists in the public education and enforcement of established rules, policies and procedures at City beaches, City Community Center, park facilities and events;
Adheres to The City of Encinitas and San Dieguito Water District Safety Manual and provides safe transportation for participants of Parks and Recreation and Marine Safety events and activities;
Uses and maintains City vehicles to run errands including picking up program and event supplies, etc.;
Performs related duties and responsibilities as required;
Attend meetings as required.
Uphold safety, sanitation, and hygiene regulations.
Minimum Qualifications
Equivalent to an Associate’s degree from an accredited college or university with major course work in leisure studies, business administration or a related field plus four years of responsible recreation program experience including at least one year of administrative and/or lead supervisory experience.
Application Process and Deadline
A completed application is required by
July 10, 2024
The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
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