Ensures that standard and non-standard purchase orders are fulfilled by receiving and reviewing requisitions, placing purchase orders, and facilitating the fulfillment or recall of requested items, with minimal instruction. Negotiates pricing terms and conditions by soliciting and analyzing quotes to obtain favorable pricing and contract terms. Complies with all relevant regulations, policies, procedures, and best practices to support compliance monitoring and education, implementing corrective ... more details
Description:
Job Summary:
Ensures that standard and non-standard purchase orders are fulfilled by receiving and reviewing requisitions, placing purchase orders, and facilitating the fulfillment or recall of requested items, with minimal instruction. Negotiates pricing terms and conditions by soliciting and analyzing quotes to obtain favorable pricing and contract terms. Complies with all relevant regulations, policies, procedures, and best practices to support compliance monitoring and education, implementing corrective actions as needed. Examines various issues with order fulfillment and initiates claims with suppliers to resolve. Communicates requirements and purchase order updates, and provides insight on market conditions by researching potential sources of supply and products. Manages operational vendor performance by monitoring adherence to contracts and other criteria, as well as fostering new partnerships and negotiating improvements with existing vendors.
Essential Responsibilities:
Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
Provides insight on market conditions and their effect on purchasing power by: exercising general application of standard methods to research and identify possible new sources of supply and products; and demonstrating comprehensive foundational knowledge of the latest product information, uses, and purchasing trends.
Resolves issues with purchase order fulfillment by: examining standard and nonstandard issues with purchase orders (e.g., back orders, late deliveries, product recalls); and interpreting broad guidelines to initiate claims with suppliers to obtain refunds or replacements for items not conforming to purchase specifications and ensuring appropriate credit is received.
Serves as an information resource by: communicating comprehensive foundational knowledge regarding the requirements, specifications, quantity, and quality of merchandise and delivery schedules; and keeping others in the broader organization and outside suppliers abreast of updates in the fulfillment of purchase orders.
Negotiates pricing terms and conditions for procurement activities with vendors when no contract is in place by: generally applying standard and nonstandard strategies for soliciting and analyzing quotes for supplies, equipment, and services; and leveraging comprehensive foundational knowledge of the product domain and market to obtain favorable pricing and contract terms.
Ensures that purchase orders are fulfilled by: receiving standard and nonstandard requisitions for supplies, equipment, and services, including technical, specialized, and high-cost items; reviewing requisitions for accuracy (e.g., nomenclature, specifications, accounting codes, approval authorization, approved vendors, chart of accounts), independently with limited direction; placing standard and non-standard orders with vendors and/or sales representatives; and facilitating the standard or non-standard fulfillment or recall of requested items.
Complies with state and federal regulations, and company policy/procedures pertaining to purchasing by: interpreting and applying best standards, practices, and enforcing relevant guidelines; producing standard and non-standard reports for compliance monitoring (e.g., Joint commission, Sarbanes-Oxley [SOX]) and audits with limited guidance; implementing corrective action and resolving deficiencies as necessary on a timely basis and in accordance with company policy with limited guidance; and administering programs of information, collecting data, training, and education for managers/product users on standards programs, product selection, and expected compliance with limited guidance.
Manages operational vendor performance and vendor relationships by: monitoring vendor adherence to standard and non-standard vendor performance criteria, bidding requirements, and procedures; monitoring vendor compliance with contracts using broad guidelines; fostering partnerships between KP and vendors; and negotiating improvements in vendor performance in response to standard and non-standard contract non-compliance or fulfillment issues.
Minimum Qualifications:
Bachelors degree in Business Administration, Health Care Administration, Supply Chain, Finance, or related field AND Minimum one (1) years of experience in procurement or a directly related field OR Minimum four (4) years of experience in purchasing, inventory management, distribution operations, procurement or a directly related field.
Additional Requirements:
Preferred Qualifications:
One (1) year of experience negotiating contracts for the procurement of goods and services.
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