Job Abstract

JOB OVERVIEW:

Collect, audit and verify all information necessary to process payroll for the hotel and facilitate related processes.

DUTIES AND RESPONSIBILITIES:

• Implement general payroll policies and procedures and monitor adherence to guidelines. Monitor and analyze payroll cost, payroll standards, and budgeted standards as needed.
• Prepare and transmit payroll entries within established timeframes. Download and edit information from timekeeping system. Audit and post entries into payroll system, including gratuities. Ensure that correct payments are made, taxes are withheld, overtime is correctly charged and paid, and that payroll is processed and executed according to all state, federal and local laws, rules and regulations.
• Prepare reports for hotel management, including headcount and production reports, overtime reports, costing reports, etc. as needed or requested.
• Oversee Cadence (payroll management system) and present in weekly payroll meetings on variances to schedules to forecast, actuals vs previous forecast, and overtime incurred or forecasted.
• Troubleshoot payroll problems/issues for employees as requested. Coordinate resolution with IHG Corporate office or payroll vendor as appropriate.
• Prepare manual checks or advance payment requests as needed or required.
• Enter and/or post employee information, including benefit deductions, new hires and terminations, garnishments, child support payments, direct deposit information, etc. into payroll and/or timekeeping system in a timely manner.
• Maintain orderly filing systems for all payroll supportive documentation and payroll reports. Maintain confidentiality of payroll information regarding past and present employees, and adequately safeguard payroll files.
• Perform other payroll-related duties as needed, such as returning unclaimed paychecks, preparing human resources or accounting documentation or reports on payroll-related statistics, ensuring checks are distributed in a secure and timely manner, etc.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding payroll.
• May perform additional accounting-related duties such as processing retrieval and chargebacks from credit card companies, assisting in posting payroll charges to the general ledger, troubleshooting time clocks or payroll system issues, working with Accounting staff on payroll bank accounts and cash levels, preparing hotel payables for payroll-related expenses, etc.

Will perform general cashier duties:

• Print reports to review and reconcile daily deposits
• Petty Cash
• Issue and go over bank contracts with employees
• Cash Due backs
• Make change for employee banks
• Prepare Change Orders, 1-2 times a month depending on business levels
• Employee bank audits
• Follow up with FD agents on misposts, cash over and shorts Will perform accounts payable duties
• Coding and reconciling invoices
• Batching and sending invoices to BSC
• Assisting with BirchStreet: PO's, invoices Will assist in other areas of accounting as needed

QUALIFICATIONS AND REQUIREMENTS

High school diploma or equivalent and 2+ years of experience in an accounting or position or similar; or an equivalent combination of education and work experience. Ability to speak fluent English required.

This job requires ability to perform the following:

• Carrying or lifting items weighing up to 25 pounds
• Standing up and moving about the front office or other designated areas
• Communicating with other people
• Handling objects, supplies, boxes of merchandise, etc.
• Bending, stooping, kneeling, crouching, reaching

Other:

• Reading abilities are utilized often when reading time records, payroll-related documents and work materials.
• Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
• Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions. Strong customer service skills are required.
• May be required to work nights, weekends, and/or holidays.