Assist with various department managers' requirements for day to day operation of their respective departments within the division. Provide administrative and clerical services in a competent, proactive, and professional manner. QUALIFICATIONS - Minimum 3 years of administrative support/office secretarial experience. High School Diploma or equivalent GED. Proficient in Microsoft Office software is essential (MS - Word, Excel, Power Point, Outlook, and Visio). The role requires the ability to... more details
Assist with various department managers' requirements for day to day operation of their respective departments within the division. Provide administrative and clerical services in a competent, proactive, and professional manner.
QUALIFICATIONS
Minimum 3 years of administrative support/office secretarial experience.
High School Diploma or equivalent GED.
Proficient in Microsoft Office software is essential (MSWord, Excel, Power Point, Outlook, and Visio).
The role requires the ability to manage a number of tasks simultaneously, for multiple managers, while meeting deadlines with strong organizational and interpersonal abilities.
Excellent organizational, analytical, interpersonal and communication skills (written and oral).
Ability to successfully balance supporting multiple managers.
Ability to effectively and proactively solve problems.
Proactive approach and positive attitude are essential.
Ability to effectively interact with all levels in the organization.
Must be self-motivated and efficient in completing assigned tasks/projects accurately and on time.
ESSENTIAL FUNCTIONS
Provide general secretarial duties to assigned managers; including, but not limited to: typing, word processing, departmental filing, distributing, photocopying, memos and correspondence, dictation (if required), fax and telex duties, telephone duties, mail handling, appointment scheduling, and greeting departmental visitors.
Compile and distribute weekly reports as required by department.
Process expense reports and credit card statement for the department.
Process Invoices for approval and submission to Accounts Payable.
Set up and maintain department files; confidentiality is required.
Assist with presentations and correspondence as assigned.
Maintain contact information and calendar for department.
Make travel arrangements and hotel accommodations, as required.
Participate in the scheduling of departmental meetings and all duties associated with meeting planning, as required.
Support any division initiative as requested and in the absence of other administrative support.
Liaise with other administrative support within division to ensure coverage when absent.
Assist with maintaining office organization (including kitchen and mail duties, maintaining the copy room, etc)
Work assigned work hours to ensure administrative coverage
Other duties as assigned; this list should not be considered comprehensive
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