Job Abstract

The Administrative Assistant provides support to both Executive and non-clinical operations. The responsibilities will encompass a wide range of administrative tasks aimed at ensuring smooth day-to-day operations and exceptional patient care experiences. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities

• Recording minutes for the Board of Director Meetings, Leadership meetings, Committees, HRSA program seminars, and other events as needed
• Preparing Board reports and packages, organizing and executing follow-up actions, as necessary.
• Attend board meetings in-person or virtual depending on company needs, including once a month after hours between 6pm-8pm.
• Supports C-Suite and leadership team with administrative/clerical tasks.
• Organizes and coordinates meetings and conferences.
• Composes and prepares confidential documents and agendas.
• Assist with ordering lunches for Management lunch meetings.
• Makes travel arrangements and provides hotel accommodations as needed for members of the organization. Assists with conference registrations.
• Communicate memorandum on behalf of the CEO, Board of Directors, staff and partnering agencies.
• Assists with Health Resources and Services Administration (HRSA) compliance and updating website (EHB), ensuring that submissions and requests are submitted in a timely manner.
• Requesting Letters of Support for grant applications
• Assist with marketing and outreach activities (health fairs, tent pop-ups)
• Be part of the Development Team and assist with activities that contribute towards UCHC brand awareness and initiatives, including maintaining databases and tracking.
• Assist with planning and organizing meetings by obtaining information, preparing files, agendas and presentation materials.
• Assist with meal arrangements for UCHC Board of Directors and staff events.
• Helps provide support to the Employee Engagement Committee.
• Commute between clinics, as necessary.
• Keeps track of UCHC inventory, organization storages, and issuing out supplies to clinics.
• This is an active role traveling between sites about 50% of the time and in-office, about 50%
• Other duties as assigned.

• High school diploma, BA preferred or 2-3 years combined education/experience in lieu of education
• Some experience in credentialing preferred; 1-3 years experience as an administrative assistant or similar capacity.
• Experience in a healthcare setting.
• Knowledge of non-profit FQHC organization structure, preferred
• Proficient with Microsoft or Google Suite applications
• Must be able to imitate, analyze, monitor, evaluate and advance strategic plans.