Job Abstract

Position Summary

The Cancer Registry Follow-up Coordinator assists in maintaining the efficient operation of the cancer registry case follow up; perform lifetime follow up for all analytic patients diagnosed and/or treated at Stony Brook University Hospital in the last 15 years; follow confidentially policy and professional ethics; and assist in the department with clerical and receptionist duties; reporting to the department director.

Duties of a Cancer Registry Patient Follow-up Coordinator may include but are not limited to:

• Assist the director and Oncology Data Specialists (ODS) in achieving hospital quality initiatives and department workflow goals on a timely basis.
• Be familiar with and adhere to policies and procedures for the registry as approved by the Cancer Committee and consistent with the American College of Surgeons (ACOS) Commission on Cancer (COC) and National Accreditation Program for Breast Centers (NAPBC) requirements
• Generate monthly patient follow-up list using the cancer registry software
• Utilize hospital EMRs and online resources to obtain the most current patient outcomes information
• Print and mail patient follow-up letters to primary care physicians and patients monthly
• Enter the most current patient outcomes into the cancer registry database
• Assist ODSs in obtaining treatment information from outside providers
• Assist director and staff in maintaining efficient cancer registry department work flow.
• Collect and document data related to tumor board attendance, case presentation and national treatment guidelines for CoC and NAPBC accreditation purposes; Summarize the information and provide data reports to the director quarterly
• Collect and distribute department mail, and department meeting minutes.

Qualifications

Required Qualifications: Associates degree. At least 2 years of experience in an administrative capacity. Excellent verbal and written communications skills. Ability to interact in a professional setting with internal and external contacts including staff personnel, patients, physicians, hospitals health care agencies, professional and accreditation organizations.

Preferred Qualifications: Strong computer skills, especially Microsoft Word and Excel and a basic understanding of statistics. Knowledge and experience in Cancer Registry and familiar with EMRs and cancer registry software.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as - $47,881 - $57,222 / year.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,087 for location,

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.