The Contracts Administrator initiates, negotiates, generates, and tracks provider Letters of Agreement contracts and amendments from initial draft to full execution utilizing approved, standardized contract templates, and tracks and monitors all contracts within the organization. This role will partner with EHS leadership and play a key part in process improvement solutions that enhance accountability and effective Management of the organization's contact operations. Reporting to the Chief Opera... more details
Who We Are:
St. Johns Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility provides people of all faiths with comprehensive preventive, diagnostic treatment and rehabilitative services, regardless of ability to pay.
Come Grow With Us!
Type: Full-Time
Shift: Days
Hours: 8:30 AM - 5:00 PM
Pay: $115,000 - $125,000
Job Summary:
The Contracts Administrator initiates, negotiates, generates, and tracks provider Letters of Agreement contracts and amendments from initial draft to full execution utilizing approved, standardized contract templates, and tracks and monitors all contracts within the organization. This role will partner with EHS leadership and play a key part in process improvement solutions that enhance accountability and effective Management of the organization's contact operations. Reporting to the Chief Operating Officer, the Contract Administrator actively ensures compliance with contracts and seeks guidance, insight, and approval on strategic contracting initiatives or projects with other departments as needed.
Responsibilities:
Oversee workflow of contract coordination from intake, review, to execution
Audit and manage contract database (e.g. organizing and uploading finalized contracts, managing system issues)
Support contract document revisions and special contract projects as needed
Manage internal tracking and reporting of contract related metrics
Triage contract requests for review and analysis
Assist in internal and external audit requests received by organization
Review and maintain various compliance, legal, licensure, and accreditation documents as requested
Maintain contract administration policies, procedures, and processes
Provide education and guidance on contract administration policies, procedures, and processes
Manage contract reporting inquiries, cadence, and delivery for all contracts
Ensure compliance: Ensuring that all parties involved adhere to the terms of the contract
Monitoring performance: Overseeing contractor progress and performance, including developing and tracking key metrics
Maintaining records: Using digital tools to securely store all documents for easy access during audits or other needs
Experience working with third party vendors preferred
Ability to work in a fast-paced environment while maintaining high standards of accuracy
Strong customer service and contract administration skills
General knowledge in areas of contracting, legal, and the healthcare industry
General knowledge of regulatory agency requirements and state and federal laws, including those pertaining to anti-trust statutes, anti-kickback statutes, anti-bribery laws, Stark law, and HIPAA
General knowledge of total contract management, fair market and commercial reasonableness valuations, and the ability to use contract databases
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