Provide quality customer service and accurate information over the phone, via email, and in-person. Ensure front office is tidy. Greet guests with professionalism and tact Check-in students in Handshake for appointments and drop-ins Receive and sort mail Support and assist with in-person and virtual events from start to end Monitor inventory and order supplies Help with research and data projects using Excel and Word when available. Help with documentation projects using Word, PowerPoint, Snippi... more details
Student Admin/Office Assistant
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Please see Special Instructions for more details.
We do have some flexibility with the schedules working between the hours of 8:00 – 5:00. Federal Work Study Preferred
Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/33522
Job Number
SE20824
Position Information
Department or Unit Name
Career and Professional Development
Position Headcount
1
Position Title
Student Admin/Office Assistant
Academic Year
Academic Year 2023-24
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$16.00 - $16.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Jessica Revilla
Supervisor Email
revilla@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
02/19/2024
Projected End Date
05/19/2024
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
Provide general admin/office support.
Responsibilities
Provide quality customer service and accurate information over the phone, via email, and in-person.
Ensure front office is tidy.
Greet guests with professionalism and tact
Check-in students in Handshake for appointments and drop-ins
Receive and sort mail
Support and assist with in-person and virtual events from start to end
Monitor inventory and order supplies
Help with research and data projects using Excel and Word when available.
Help with documentation projects using Word, PowerPoint, Snipping tools, etc.
All other duties as assigned.
Support additional functional area
Required Qualifications
Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications
Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Special Instructions to Applicants
We do have some flexibility with the schedules working between the hours of 8:00 – 5:00. Federal Work Study Preferred
Budget Information
Is Federal work-study required?
Yes
Contact Email for Who Entered This Posting
Jessica Revilla
Timecard Approver
Jessica Revilla
Timecard Approver Email
revilla@chapman.edu
Timecard Approver ID
2436421
Timecard Approver PSN
00000159
Fund - Dept - Program - Project
100-2130-21360
Is the position Grant Funded?
No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.
Posting Detail Information (HR Only)
Account Code
503015-Work Study
PSN with FWS
00005355
PSN without FWS
00005356
Grad Student PSN
N/A
PSN Status
Verified
PSN Handled By
MD 2/14/24
Job Code
SD1A - Stud Asst I General - WC 8810
Job Family
Job Title for PeopleSoft
Student Assistant
Worker's Compensation Code
8810
Open Date
05/01/2024
Close Date
06/30/2024
Applicant Confirmation Message
Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message
Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled
No
Special Job Requirements
<br>Review specific training requirements for this role and follow relevant section instructions as needed.
FERPA TRAINING
FERPA training required?
Yes
<br>FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).
What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights
transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting,
Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.
Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:
If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.
Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.
If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.
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