Provide advanced administrative business skills and coordination of administrative activities as needed by the Chair and Faculty in the general operation of the department. Job Duties: Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process. Process all POWER requests (e. Pro, travel, vouchers) via the AE Service Center which includes reconciling receivi... more details
Minimum Qualifications:
Bachelor’s degree or equivalent and three years’ experience.
Job Summary:
Provide advanced administrative business skills and coordination of administrative activities as needed by the Chair and Faculty in the general operation of the department.
Job Duties:
- Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process.
- Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year.
- Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options.
- Provide general administrative support to faculty, staff and students.
- Coordinate and schedule meetings for department chair and faculty.
- Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff.
- Collect information, conduct research, and make recommendations to solve problems as they occur.
- Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc.
- Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University.
- Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accurately.
- Greet and assist visitors.
- Sort and distribute office mail.
- Maintain faculty calendars and assist with scheduling meetings.
- Maintain curriculum vitaes and biosketches for department faculty
Marginal or Periodic Functions:
- Provide back-up support to other areas as needed.
- Perform related duties as assigned.
Preferred Qualifications:
Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler), strong oral and written communication skills, solid organizational skills, strong interpersonal skills. Ability to manage multiple and changing priorities.
Salary Range:
$53,280-$66,600 annualized salary. Actual salary commensurate with experience.
Work Schedule:
Partial Remote, on site as needed weekly. Monday through Friday, 8am to 5pm and as needed on occasion.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
