Job Abstract

Under the supervision of the Civil Intake supervisor in the Civil Intake Section, this position performs a wide variety of complex legal and technical processes. Also responsible for a variety of duties in processing many types of civil cases from initiation to disposition. These tasks may include processing subpoenas, garnishments, levies, interrogatories, confessed judgments, and civil services.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists the public requesting to review, and/or obtain copies of case files;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Two or more years of court and/or legal experience.
• Cashiering and/or customer service experience
• Ability to work independently and in a team environment.
• Excellent oral and written communication skills.
• Attention to detail.
• Ability to multitask and work with limited direction to address identified objectives.
• Excellent organizational skills.
• Experience using Court Case Management systems, scanning and imaging software.
• Experience using Microsoft Office Suite applications (i.e., Word, Excel, and Outlook).

• Ability to input and retrieve data from a computer.
• Must be able to type at least 30 words per minute due to heavy volume of cases.
• Requires ability to lift boxes, files and push a cart weighing up to 20 pounds.
• All duties performed with or without reasonable accommodations.