The Administrative Assistant will provide administrative and programmatic support to the department leadership of Electrical and Computer Engineering. The Administrative Assistant will maintain the leadership’s calendars and ensure that they are well-prepared and have the materials needed for meetings and presentations. The Administrative Assistant will manage the travel arrangements and reimbursements for the departmental leadership and serve as first point of contact and liaison for visitors, ... more details
Job Description
The Administrative Assistant will provide administrative and programmatic support to the department leadership of Electrical and Computer Engineering. The Administrative Assistant will maintain the leadership’s calendars and ensure that they are well-prepared and have the materials needed for meetings and presentations. The Administrative Assistant will manage the travel arrangements and reimbursements for the departmental leadership and serve as first point of contact and liaison for visitors, guests, and invited speakers in Northern Virginia. This position requires the ability to work independently and with complex confidential matters while using sound judgment and decision-making skills to ensure the professionalism and integrity of the Department’s office. This position requires a person who is action-oriented, flexible, multi-tasking, and maintains composure and positive customer service attitudes in a complex higher education professional environment. The position will require presence in the office a minimum of three days weekly and will report to the Chief of Operations.
Required Qualifications
Bachelor’s degree in business or closely related field or equivalent level of training and/or experience. Previous experience providing executive administrative support in a professional environment. Strong word processing and general office software skills including familiarity with the MS Office suite. Strong verbal and written skills with the ability to interact effectively and positively with a population of diverse individuals. Strong organizational skills with strict attention to details Ability to maintain confidentiality, meet strict deadlines, and work with minimal supervision. Demonstrated ability to handle and prioritize multiple tasks and work independently.
Preferred Qualifications
Previous administrative experience working at Virginia Tech or another higher education environment. Knowledge and familiarity with university policies and procedures Previous experience with event planning and logistical support
Pay Band
4
Appointment Type
Regular
Salary Information
Commensurate with Experience
Review Date
07/10/2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact K Atkins at atkins@vt.edu during regular business hours at least 10 business days prior to the event.
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