Administrative Assistant. A reputable law firm with a 40 year history is looking for an Administrative Assistant for their front desk. The firm specializes in estate planning, probate administration, and trust administration. In this role, you will be the first point of contact when clients walk into the office. You will wear several hats: Office Manager, Receptionist,Appointment Setter, and Administrative Assistant. Location: Westlake Village, CA - Salary: $23.00 - 27.00/hr (DOE)Schedule: Mon... more details
Administrative Assistant
A reputable law firm with a 40+ year history is looking for an Administrative Assistant for their front desk. The firm specializes in estate planning, probate administration, and trust administration. In this role, you will be the first point of contact when clients walk into the office. You will wear several hats: Office Manager, Receptionist,Appointment Setter, and Administrative Assistant.
Location: Westlake Village, CA Salary: $23.00 - 27.00/hr (DOE) Schedule: Mon-Fri 9:00 AM-5:00 PM Benefits (upon hiring): Group medical benfits,401k matching up to 6%, up to 15 days paid time off, 8-11 paid public holidays
Responsibilities:
First Contact for Walk-in Clients; Greet clients and assist as necessary
First Contact for Phone-in Clients; Answer Phones
Confirm appointments via phone or email as appropriate
Schedule appointments for new or existing clients including setting tasks
Process incoming and outgoing mail including stamping and scanning
Open and Close the office including switching on/off safes, lights and air purifiers
Stock and Clean Kitchen Area
Order all office Supplies and maintain supply list
Prepare and Return Original documents (Estate Planning, Trust Administration and Probate)
Legal correspondence (drafting/editing)
Personal and attorney task management
Notary Public (ideal)
Back up for Legal Assistant as needed
Special Projects – Collect Unpaid Storage Fees; return old/out of state originals
Manage Accounts Receivable/Payable
Requirements:
Strong written and verbal communication
Professional / Courteous/Empathetic
Highly organized and Eye for detail
Experience working with confidential documents
Critical thinking skills a must
Experience using Windows, Adobe Acrobat
Quick leaner on computer is a must
Advanced experience using Windows 365
Experience using a client management software is a big plus
Experience using Clio Practice Management Software is a big plus
Experience using Zoom Suite of Video Software (phones, meetings, internal communications) is a plus
Intermediate Excel using formulas is a plus
Experience posting on Social Media is a plus
Benefits (upon hiring):
401k matching up to 6% after one year of service.
Group Medical Benefits (client offers Group health plan and contribute $100/month towards employee coverage)
6 Sick days per year per CA law.
Annual paid time off: 5 days/year after 1 year working up to 15 days/year after 15 years employment
The company observes at a minimum 8 paid holidays per year, many times up to 10-11 depending upon when other holidays occur so as to grant a few long weekends per year.
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