Job Abstract

PURPOSE OF THE JOB

The purpose of this job is to provide confidential executive-level support to the executive leadership, managing and coordinating the administrative functions of their positions from both a tactical and strategic perspective.

RESPONSIBILITIES/DUTIES

• Manage and prioritize executive calendars on a daily basis, including scheduling and coordinating meeting requests that require executive attendance, booking conference rooms for such meetings, etc.
• Work closely with a variety of departments within the organization, tracking weekly reports to ensure the delivery of executive’s regular communications rhythms
• Handle daily telephone inquiries, including customer service complaints routed to the Executive office
• Executive travel management (arranging travel, developing itineraries, booking transportation, arranging lodging, etc.)
• Coordinate and prepare materials and presentations (Quarterly Board Meeting material, quarterly Town Hall presentations, etc.)
• Gather and distribute sensitive, confidential information as needed
• Additional duties as assigned.

MINIMUM REQUIREMENTS & SPECIAL ATTRIBUTES

• Bachelor’s Degree (or 4 years of equivalent work experience), preferably in Business, Public Relations, Marketing, Advertising, or related field
• 5 years of relevant work experience (in addition to degree or years of previous experience)
• 3 years of experience providing administrative assistance to an executive or senior leader
• 2 years of experience presenting information (and responding to questions from) groups of managers, vendors, customers, and the general public.
• Skilled proficiency with the Microsoft suite (Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)
• Skilled proficiency working in a travel site, such as Concur or Axiom; or a consumer travel site such as Expedia.
• Skilled proficiency in a financial management or enterprise performance management system such as PeopleSoft, Verian, etc.
• Skilled ability to proofread message, checking grammar, flow of message, etc.
• Intermediate ability to read, analyze and interpret general business information, professional journals, technical procedures, or governmental regulations.
• Intermediate proficiency with basic math, with the ability to calculate figures and amounts such as discounts, interest, commissions, percentages.