Job Abstract

Executive Assistant to Legal Department
Join a prestigious financial firm recognized for its excellence in legal advisory and financial services. Our firm caters to high-net-worth individuals, corporate clients, and institutional investors, offering top-tier legal counsel and financial solutions with a commitment to integrity and client satisfaction.

Description:
We are seeking a seasoned Executive Assistant to support our Legal Department in managing administrative operations and providing crucial assistance to our legal team. The ideal candidate will have a strong background in legal administrative support, exceptional organizational skills, and the ability to thrive in a fast-paced, detail-oriented environment.

Responsibilities:

• Manage the Legal Department's calendar, including scheduling meetings, appointments, and conference calls.
• Coordinate travel arrangements and prepare detailed itineraries.
• Prepare and proofread legal documents, presentations, and correspondence.
• Assist in drafting and editing legal documents such as contracts, agreements, and memos.
• Maintain and organize legal files, records, and databases.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with discretion and professionalism.
• Prepare expense reports and track departmental budgets.
• Liaise with internal departments and external stakeholders as needed.

Qualifications:

• Proven experience as an Executive Assistant or similar role within a legal environment.
• Strong knowledge of legal terminology and processes.
• Excellent organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and legal software.
• Outstanding communication and interpersonal skills.
• Ability to work independently and collaboratively in a team setting.
• Bachelor's degree preferred.

Benefits:

• Competitive salary and comprehensive benefits package.
• Health, dental, and vision insurance options.
• Retirement savings plan with company match.
• Professional development opportunities and ongoing training.
• Vibrant and collaborative work environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.