Job Abstract

1. Reports to the Dean and provides administrative support to the Dean of the College of Arts and Sciences.
2. Works with faculty and other offices on campus to facilitate programs that would recruit and retain students.
3. Creates, organizes, and implements events to cultivate and strengthen relationships with current students, alumni, and community partners.
4. Promotes the College and its activities through multi-media marketing, communication, and social media.
5. Assists in preparing and analyzing reports related to efficiency and trends in higher education and industry.
6. Assists with specific projects related to the long-term goals of the University and College, such as strategic planning and fiscal responsibility.
7. Assists in meeting the various student’s needs.
8. Composes and prepares confidential reports and other complex documents.
9. Organizes and maintains file system and files correspondence and other records.
10. Serves as receptionist for the College, greeting visitors to the office, providing information and materials, and answering and screening College’s telephone calls.
11. Coordinates and arranges meeting, prepares agendas, reserves, and prepares facilities, and records.
12. Participates in the College’s annual budget preparation, prepares and processes requisitions, and maintains detailed financial records and reports.
13. Makes copies of correspondence or other printed materials.
14. Prepares outgoing mail and correspondence, including email and faxes; processes and distributes incoming mail.
15. Manages the College’s office and workroom; orders and maintains supplies and arranges for equipment maintenance for the CAS workroom.
16. Presents a positive and supportive image of California Baptist University and the College of Arts and Sciences.
17. Performs other duties that are specific to the College.

• Skill in the use of personal computers and related software applications.
• A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Strong organizational skills and detail-oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy knowledge and experience.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of standard budgeting and expenditure control procedures and documentation.
• Ability to make administrative/procedural decisions and judgments. 
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
• Ability to create, compose, and edit written materials. 
• Knowledge of general accounting principles
• Ability to develop and maintain record-keeping systems and procedures.
• Ability to resolve customer complaints and concerns. 
• Ability to investigate and analyze information and draw conclusions. 

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.