We are seeking an Administrative Lead for a direct hire position supporting a large financial organization in New York, NY. This role will work onsite/in the office Monday-Friday during normal business hours. In this role, you will partner closely with an Executive, managing his complex administrative and business support needs. You are a self-starter with excellent anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate indepen... more details
Job Description
We are seeking an Administrative Lead for a direct hire position supporting a large financial organization in New York, NY. This role will work onsite/in the office Monday-Friday during normal business hours.
In this role, you will partner closely with an Executive, managing his complex administrative and business support needs. You are a self-starter with excellent anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently.
Your responsibilities
Coordinating business travel with awareness of potential conflicts; processing the relevant expenses in line with company policy.
Taking ownership of key deliverables and structuring work to achieve goals, seeing the big picture and understanding the long-term impacts.
Exhibiting a strong attention to detail in coordination and communication of logistics.
Demonstrating thoughtful management of leader’s time against priorities and ensuring that he is prepared for meetings, including making recommendations to leader(s) regarding prioritization, delegation, and organization.
Maintaining and leveraging a broad network of contacts; effectively communicate and partner with internal stakeholders to achieve goals; serve as key point of contact for internal and external stakeholders.
Taking ownership of the organization's technology capabilities, policies, and procedures as they relate to the administrative and executive roles.
Adapting to changes and effectively communicating and implementing new procedures and best practices.
Managing and supporting ad hoc projects and initiatives as needed.
Understanding the rhythm of business of the executive office/team, adjusting scheduling according to business priorities.
Coaching and developing Administrative Talent.
Orchestrating large meetings, townhall events and offsites, managing all planning details and coordination.
Qualifications
A minimum of 7 years of related administrative experience.
The ability to exercise discretion and independent judgement, comfortable operating with ambiguity.
Must have experience supporting senior executives, ideally C-suite.
Experience with heavy calendar management, interfacing with other senior executives, travel planning
The ability to make decisions and act quickly when information is limited; can assess the criticality of potential risks, prioritize and escalate appropriately.
Excellent communication skills (written and verbal), active listening skills and the ability to recognize different views to help build consensus.
A deep understanding of big picture goals and how to prioritize effectively to achieve them.
The desire to gain a deeper understanding of technology and processes and the ability to educate others.
An ability to lead by example, model and inspire the highest ethical standard, and serve as a role model for Administrative Professionals and others.
Experience nice to have:
Ability to create presentations
Event planning and project management
Additional Information
This permanent position will work onsite/ in the office Monday-Friday. This role will pay between $90,000 – $155,000 per year plus performance bonuses.
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