Position Objective: Provide services as a Scientific Program Manager in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). The OITE is responsible for the administration of a variety of programs and activities designed to facilitate the recruitment and professional development of high school, undergraduate, doctoral, and postdoctoral trainees in the Intramural Research Program (IRP). OITE plans, implements, and evaluates educational programs for all intramural trainees on all NIH campuses. This position support all OITE programs and activities.
Duties and Responsibilities:
- Create and maintain a working database for various recruitment activities.
- Prepare program brochures, websites, applications, orientation documents and regulatory submissions.
- Ensure appropriate documentation and orientation for visiting students, resident and fellows rotating as trainees at NIH.
- Develop educational materials to assist students throughout their training programs.
- Establish and/or maintain appropriate files of correspondence, reports, reference materials, publications; student program files, historic and current files of all GPP fellows and summer intern students.
- Receive, review and enter applications into the database,; record pertinent applicant information; set up applicant files; prepare official correspondence to applicants and universities; prepare notification letters to applicants.
- Prepare documents for summer program orientation sessions and work with staff to create and edit program information, including pamphlets, website postings and applications.
- Prepare correspondence, reports and other written material. 3
- Prepare reports in response to requests from ORF Divisions, NIH IC’s, other agencies, and Congress. 5
- Analyze and present selected program data to Branch and Center management staff. 4
- Organize and carry out the recruitment, selection, hiring and evaluation tracking of academic progress for postdoctoral program, graduate and summer internship program and ensure all requirement are met; assist in the of recruitment of outside referrals and maintain the database. 2
- Establish and maintain a database of all Intramural Research Training Fellowship Awards to promising investigators.
- Perform analysis of existing program databases; plan modifications of such databases; analyze and present selected program data to program staff and teaching faculty.
- Prepare promotional materials for meeting exhibits and presentations, special events and other events.
- Organize, create and update content on OE fellowship Web pages. 1
- Work with staff on advertising for fellows by posting on the Institute website, LinkedIn and Twitter.
- Produce and disseminate program recruiting information.
- Organize, create and update content on OE fellowship Web pages.
- Work with staff on advertising for fellows by posting on the Institute website, LinkedIn and Twitter.
- Work with staff to provide support for oversight and review of the fellowship program.
- Maintain program statistics monitoring.
- Work with staff on the planning for course and lecture organization; coordinate with scientists to meet their needs before, during and after their presentations.
- Keep track of and summer students after leaving program to capture their career progression.
- Assist in the preparation of programs sponsored by the Office to assist potential and future individuals who are interested in pursuing a biomedical career.
- Serve as liaison between administrative staff to ensure OE awareness of fellow hires and departures.
- Coordinate with the NIH program office during recruiting and selection of program applicants.
- Work with staff on planning, organizing and executing meetings, conferences and teleconferences.
- Educate trainees about further opportunities available to them at NIH and elsewhere.
- Assemble material for workshops, retreats and courses.
- Work with staff to facilitate, coordinate and attend regularly occurring training events.
- Organize and support all fellowship program meetings, faculty meetings and meetings with and for fellows; prepare all minutes and other required documents serving as records and action plans resulting from program-related meetings.
Basic Qualifications:
- Bachelor’s degree in Biochemical Sciences, Biology, Botany, Cognitive Science and Biopsychology, Ecology, Environmental Science, Genetics, Microbiology, Molecular Biology, Neuroscience, Pharmacology, Physiology, Zoology, or a related discipline.
- Understanding of the scientific enterprise required.
- Skilled in Adobe, Microsoft Office, and Content Management Systems.
Minimum Qualifications:
- Ability to problem solve.
- Ability to multi-task and pay close attention to detail.
- Excellent analytical, organizational and time management skills.
- Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.