The unit secretary is responsible for maintaining organization and communication amongst team members ensuring a safe patient environment, 1. Utilizes the computer, printer, fax machine, and other supplies in a manner that achieves high productivity,cost effectiveness, and waste reduction, 2. Processes patient charges appropriate to the unit, 3. Assists with the maintenance and care of equipment and supplies, 4. Initiates maintenance requisitions for the necessary repairs on the unit, 5. Promote... more details
JOB SUMMARY:
The unit secretary is responsible for maintaining organization and communication amongst team members ensuring a safe patient environment,
1. Utilizes the computer, printer, fax machine, and other supplies in a manner that achieves high productivity,cost effectiveness, and waste reduction,
2. Processes patient charges appropriate to the unit,
3. Assists with the maintenance and care of equipment and supplies,
4. Initiates maintenance requisitions for the necessary repairs on the unit,
5. Promotes a compassionate, supportive, and therapeutic environment for the patients, families, and coworkers,
6. Arranges follow-up appointments as ordered by the physician,
7. Calls other units for readiness of bed prior to patient transfer,
8. Arranges transportation of patient to other health care facilities in collaboration with the Charge Nurse /Nurse Manager,
9. Ensures that all necessary paperwork is completed and transferred with the patient,
10. Demonstrates the ability to use the clinical information system with minimal assistance,
11. Demonstrates knowledge of the hospital s accepted abbreviations and medical terminology,
12. Accurately transcribes orders from the physician order form to the Clinical Information System,
13. Files computerized printouts of transcribed orders for RN verification
14. Signs off orders upon completion of all transcriptions,
15. Notifies the Registered Nurse to verify the accuracy of all transcriptions,
16. Assures that all physician orders for medication have been faxed to the pharmacy,
17. Identifies STAT orders as a priority and transcribes immediately,
18. Notifies Registered Nurse of STAT orders,
19. Calls consultations as per physician s orders if not done so already by the physician,
20. Maintains knowledge of the use of forms and paper requisitions in case of computer downtime,
21. Files admission, discharge, and transfer medical records in correct sequence,
22. Performs the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed,
23. Ensures that all forms in patient s medical record are labeled with the correct patient identification,
24. Review discharge patient records for completeness and communicates deficiencies to Charge Nurse/NurseManager,
25. Prepares patient charts using all necessary forms,
26. Acts as a resource person for computer order entry,
27. Files diagnostic results and patient record reports on a timely basis, removing duplicate copies,
28. Adds new forms and additional sheets to patient medical records as needed,
29. Condenses patient records according to the medical record policy and procedure,
30. Places completed discharge chart in appropriate area for messenger pick-up
31. Communicates all messages received in the absence of requested personnel,
32. Makes necessary entries in the computer/written logs per unit specifications
33.Performs other duties as requested
JOB REQUIREMENTS:
- High School Diploma required
- At least 1 year related experience preferred
