Job Abstract

This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working day. Under the direction of the Financial Aid Program Supervisor, performs professional-level work assisting in the planning, development, implementation, and coordination of the college’s financial aid program for students. Duties & Responsibilities Any one position may not include all of the du... more details

Financial Aid Specialist - Laney College **INTERNAL POSTING**

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Please see Special Instructions for more details.

This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working day

APPLICATION PROCEDURES

1. Required documents may include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

Information on transcripts must include degree awarded and confer date.

(Copies of diplomas will not substitute for transcripts.) (Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.)

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.

2. Applications for this position will only be accepted through the online process.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Interviews may be conducted via Zoom.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

Classified Union: This position is represented by a Collective Bargaining Agreement: Services Employees International Union (SEIU), Local 1021

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee

MISSION STATEMENT

We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to educational resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Posting Details

College Information

Peralta/College Information

.Laney College

Laney College, in the heart of vibrant, multicultural downtown Oakland, features the cosmopolitan atmosphere and human energy of a big-city university. Laney is adjacent to the Oakland Museum of California, blocks from historic Chinatown and a pleasant stroll from Lake Merritt.

Since 1948, Laney has provided educational opportunities to students throughout the East Bay and beyond. Serving approximately 14,000 students each semester, Laney reflects the incredible diversity of the community that surrounds it and provides opportunities to traditionally underserved populations. Dozens of languages are spoken on Laney’s campus each day.

The school boasts a proven track record of success with exceptional educational programs. The college was given full accreditation by the Accrediting Commission for Community and Junior Colleges (ACCJC) in summer 2009 – a distinction awarded to only five community colleges out of the 27 reviewed that year. In addition, Laney ranks among the top community colleges in California in transferring students to U.C. Berkeley

Position Information

Job Title	Financial Aid Specialist - Laney College INTERNAL POSTING
Time Base	40 hrs/week 12 months/year
Compensation	Salary Range: $5,470.01- $6,975.22/month. Hiring Range: $5,470.01- $6,026.53/month. The highest step placed is Step C depending on experience.
Position Type	Classified
Department	Student Services -EOPS/DSPS (543)
City	Oakland
State	CA
Job Description Summary	This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working day Under the direction of the Financial Aid Program Supervisor, performs professional-level work assisting in the planning, development, implementation, and coordination of the college’s financial aid program for students.
Duties & Responsibilities	Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position. · Process student financial aid applications that include the Board of Governor’s Fee Waiver (BOGFW), Federal Student Aid Application (FAFSA), Cal Grants, and federal student loan Applications. · Analyzes and evaluates the financial needs of students using federal and state guidelines for Federal College Work Study, Federal Supplemental Education Opportunity Grant, Pell Grant, Cal Grant, and other financial aid programs. · Reviews and evaluates required documentation and packages awards in accordance with established guidelines; interprets and applies federal, state and institutional regulations to determine and certify student eligibility. · Informs and advises students and parents regarding eligibility and responsibilities of financial aid programs; interprets and explains policies, application procedures and availability of funding from various sources. · Uses and maintains complex computer programs to analyze, process, record, retrieve and verifiy statistical data; operates computers, computer terminal, peripheral equipment, calculator, copier and other office machines. · Operates the Electronic Data Exchange (EDE) software to download Institutional Student Information Records (ISIR). · Generates, verifies and analyzes computer reports to ensure accuracy and compliance with established requirements; reconciles financial and statistical data. · Downloads from the SAFE system financial aid records and transmits electronic data corrections to financial aid applications using the federal Title IV WAN software system. · Identifies and resolves problems related to effective delivery of financial aid; coordinates activities and communication with other campus and District personnel lenders, and state and federal agencies. · Monitors satisfactory academic progress of financial aid and loan students, and the ability to benefit requirements in accordance with appropriate Federal, State and local regulations and guidelines. · Provides input in the preparation, presentation and dissemination of public information about student financial assistance, including participation in updating of the Financial Aid Handbook. · Participates in the compilation of data for State and Federal reports, including BFAP and FISAP. · Participates in the development of annual financial aid budgets for students and the overall financial aid program budget for the Financial Aid Office. · Maintains student files and other records; provides assistance with special projects; prepares reports as requested. · Researches national student financial aid history data via the U.S. Department of Education. · National Student Loan Data System (NSLDS); and uses NSLDS to record financial aid overpayments. · Prepares and presents a variety of oral and written reports. · Trains and provides work direction to student workers and other personnel as assigned. · Disseminates information to students on the loan application process and default management plan and loan policy. · Conducts financial aid and/or loan workshops on/off campus and provides support to outreach programs with various community organizations and high schools. · Reconciles Pell Grant Reports; transmits Pell Grant payment information electronically to the U.S Department of Educationvia the SAFE program. · Resolves problems related to overpayments and incorrect disbursements. · Maintains current knowledge of financial aid program changes in governmental regulations and procedures, software and eligibility requirements by attending meetings, workshops and State, regional and District conferences. · Performs other related duties as required.
Minimum Qualifications	1. Bachelor’s Degree from an accredited college or university in one of the social sciences, business or related fields and one year of professional experience involving planning, organizing, administering, coordinating or promoting programs or projects in financial aid; or an equivalent combination of training and qualifying experience which demonstrates the ability to perform the duties of the position. 2. Knowledge of current Federal and State financial Aid regulations and guidelines. 3. Demonstrated ability to interpret and apply Federal and State regulations pertaining to the financial aid process and eligibility. 4. Ability to communicate effectively, orally and in writing. 6. Demonstrated knowledge of, and proficiency in, the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, MS Outlook, MS Excel, MS Access and PowerPoint) and the Internet browser, websites and E-mail. 7. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.
Desirable Qualifications	· Two (2) years of full-time experience providing financial aid assistance to students, applying appropriate Federal and State regulations and using appropriate financial aid documents. · Experience working in a California Community College setting. · Experience with processing student loan applications. · Ability to work with students with special needs. · Ability to demonstrate a student-centered orientation. · Ability to handle numerous tasks simultaneously, meet deadlines and time limits. · Ability to work independently with minimal direction. · Ability to analyze situations accurately and adopt an effective course of action. · Ability to read, interpret and apply financial aid policies and regulations. · Ability to interpret U.S. Department of Education regulations as set forth in the Student Aid Handbook and Financial Aid Encyclopedia, and implement new guidelines set forth by the U.S. Department of Education. · Possess strong organizational skills. · Knowledge of Financial Aid SAFE System and Title IV WAN.
Environmental Demands	· Occasional work performed alone · Constant work around and with people
Other Requirements	MENTAL REQUIREMENTS • flexibility or ability to respond to multiple demands PHYSICAL REQUIREMENTS • occasional standing, walking, stooping, kneeling, squatting, and climbing stairs • occasional lifting and carrying up to 15 lbs. • occasional pushing and pulling up to 20 lbs. • occasional twisting of body • occasional use of manual dexterity • occasional use of tactile acuity • occasional use of visual acuity from a distance, with depth, and for color • frequent work at a rapid pace • frequent reaching, high, low, and level • frequent audio acuity at all ranges, including speech • frequent visual acuity for reading
Tools & Equipment Used	· Standard Office Equipment
Application Deadline Date	June 27, 2024
Open Date	06/12/2024
First Review Date
Special Instructions to Applicants	APPLICATION PROCEDURES 1. Required documents will include: · Current resume of experience, formal education/training and qualifications. · Copies of supporting credentials, if applicable. · Copies of transcripts from fully accredited colleges or university institutions. (Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.) Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE. Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date. 2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS. 3. Travel expenses for the interview and selection process will be borne by the candidates. 4. Skype and phone interviews are not permitted. Appointment to the position is conditional upon the approval of the Chancellor. CONDITIONS OF EMPLOYMENT Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items: REQUIRED FOR ALL EMPLOYEES Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate. Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location. Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are: 1) A citizen or national of the United States; 2) An alien lawfully admitted for permanent residence in the United States; or 3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States. District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources. MAY BE REQUIRED Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 26.68% of your salary to the California Public Employees Retirement System (CalPERS).

Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefit s.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

List of References
Resume
Transcripts

Optional Documents

Other Document
Cover Letter
Training/Certification Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you find out about the position?
- Asian Week
- California Community College Chancellor's Office website
- Career Builder
- Chronicle of Higher Education website
- Chronicle of Higher Education newspaper
- Community College Jobs Website
- Community College Times
- Craigslist
- Diverse Issues in Higher Education
- El Mundo
- Hispanic Outlook in Higher Education
- Indeed.com
- Job Fair, Conference or Workshop
- Local Newspaper (Oakland Tribune, SF Chronicle, ect)
- Oakland Post
- Peralta Jobs Website
- Walk-In (PCCD Office of Human Resources)
- Women in Higher Education
- Word of Mouth
- 24-Hour Job Line
- Other
* If you chose "Other" as your answer for the above question, please provide details
(Open Ended Question)
* Are you a current regular employee of the Peralta Community College District and a member of SEIU Local 1021? OR are you an SEIU hourly employee with an assignment end date that occurred within the last nine months?
- Yes
- No
* Are you a current regular or hourly employee of the Peralta Community College District and a member of SEIU Local 1021? OR are you an SEIU hourly employee with an assignment end date that occurred within the last nine months?
- Yes
- No

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