Job Abstract

If you are seeking a new career challenge, look at Eagle Health... We have your next GREAT OPPORTUNITY!

Agency: Pension Benefit Guaranty Corporation

Site: 445 12th Street, S.W., Washington, DC 20024

Start Date: June 3, 2024

Hours: The working hours are from 7:00 am to 4:00 pm and this position is required to be on site Monday through Friday.

Duties:

• Back up the Mail Manager.
• Inspect, accept, or reject incoming deliveries and inventory all incoming deliveries for PBGC according to agency procedures and policies.
• Promptly report all delivery discrepancies to the Project Manager.
• Stock supply shelves and closets, perform inventory of items stored in Shipping and Receiving (S&R) and closets, and update findings in the supply ordering database weekly.
• Manage day-to-day supply room operations, including distributing and delivering supplies to individuals.
• Ensure the cleaning of kitchen/break rooms at the end of each month once an announcement has been provided to staff from the COR or designee.
• Communicate effectively and continuously with PBGC customers and team members verbally and electronically.
• Load and unload freight, shipping, and receiving shipments, ensuring safety, and preventing damage.
• Respond to all inquiries via phone or email promptly and professionally.
• Perform all work safely and efficiently and operate all equipment appropriately and safely.
• Lead personnel in loading, unloading, and setup when required.
• Maintain custody and care of all items stored in S&R and maintain cleanliness and organization of S&R shelves, tables, and cabinets.
• Assist with office moves and collaborate with PBGC Receptionist on reservations for conference room setups, including setup of plasma screen TV, poly-com telephones, and table configurations.
• Remove surplus supplies from PBGC program areas and stock pantries with paper towels and other accessories.
• Stock copier rooms/areas with copier paper of various sizes and respond to requests for assistance with paper jams and quality problems.
• Affix and remove signage as requested by COR or designee.
• Provide centralized supplies and office support services and manage and operate a centralized on-site supply center.
• Process all printing and supply requests and ensure all required forms are submitted on time to meet printing request deadlines.
• Monitor and order copier paper.
• Maintain office supplies and respond to requests for supplies.
• Support office support services with developing process and procedure documents, supporting ongoing administrative functions, and supporting the PBGC Library/Information Center with managing corporate documents and directives.
• Support all conference room services, perform daily room inspections, notify the PM of any equipment malfunctions or non-working items, replace dry erase markers and other supplies, and reset chairs to ensure the room is neat and tidy.
• Promptly report all delivery discrepancies to the Project Manager.
• Stock supply shelves and closets, perform inventory of items stored in Shipping and Receiving (S&R) and closets, and update findings in supply ordering database weekly.
• Manage day to day supply room operations which shall include distributing and delivering supplies to individuals.
• Responsible for ensuring that the cleaning of kitchen/break rooms (including wiping each microwave and refrigerator out) gets accomplished and completed at the end of each month once an announcement has been provided to staff.
• Responsible for custody and care of all items stored in S&R and maintain cleanliness and organization of S&R shelves, tables, and cabinets.
• Assist with office moves, collaborate with PBGC Receptionist on reservations for conference room set ups which includes set up of plasma screen TV, poly-com telephones, and table configurations.
• Be responsible for the removal of surplus supplies from PBGC program areas, stocking pantries with paper towels and other accessories.
• Stocking copier rooms/areas with copier paper of various sizes and work with PBGC copier point of contact by responding to requests for assistance with paper jams and quality problems from end users, and initiates service technician requests.
• Affix and remove signage.
• Provide centralized supplies and office support services.
• Manage and operate a centralized on-site supply center that provides key operating services.
• Manage and process all printing and supply requests and ensure that all required forms are submitted on time to meet printing request deadlines.
• Monitor and order copier paper.
• Responsible for maintaining a list of current supplies and responding to requests for supplies.
• Provide office support services with developing process and procedure documents, supporting ongoing administrative functions, and supporting the PBGC Library/Information Center with managing corporate documents and directives.
• Collaborates closely with PM, Dock Manager and Material Handling Clerks, and Facilities Support Specialists to ensure WSD receives effective and efficient support services.

Requirements:

• Must be able to lift 40 - 70 pounds and be able to walk for long periods of time during an office move, equipment distribution, receiving merchandise from loading dock, provide escorts to visiting contractors, etc.
• Knowledgeable of Microsoft Office Suite including Excel and Outlook.
• SharePoint experience or the ability to learn new software programs is desired.

Education and Experience:

• Position requires a high school diploma or equivalent and two (2) years of experience relative experience.