Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area. We are dedicated to serving men, women, and children experiencing homelessness and providing comprehensive emergency and long-term services to help them escape the dangerous streets of Skid Row. Established in 1891, URM is now one of the largest rescue missions of its kind in the United States and the oldest in Los Angeles. Join us at Union Rescue Mission as we bring hope and share the compassion of Christ to those devastated by homelessness.
ACCOUNTS PAYABLE REPRESENTATIVE POSITION SUMMARY:
Under the supervision of the Assistant Controller, the Accounts Payable Representative provides full-service accounts payable support to all URM departments and outside vendors. The areas of concentration for this position include invoice collection & organization, invoice approval process, voucher preparation, payment preparation, file management, problem research and resolution.
ACCOUNTS PAYABLE REPRESENTATIVE CORE WORK PRINCIPLE:
Colossians 3:23 is the foundation of URM’s standard for employment, “Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people.” The goal for each employee is to enrich and sustain a humble heart attitude; to enrich and sustain a mindset of serving others, treating them with kindness and truth; and to enrich and sustain a zealous desire for achieving work objectives without any ulterior motives or agendas.
ACCOUNTS PAYABLE REPRESENTATIVE ESSENTIAL FUNCTIONS:
- Receive and verify over 200 invoices per week for goods and services, as well as employee expense reports.
- Create voucher packages in a timely manner for data entry. This includes proper coding of invoices; matching receipts, receivers, purchase orders; verifying data; obtaining approvals for payment.
- Verify that transactions comply with written accounting policies and procedures.
- Process various accounts payable reports throughout the payable cycle.
- Process disbursements and prepare check packages for review, signature, and mailing.
- Maintain professional level of communication with suppliers to address invoice payments and discrepancies.
- Monitor accounts making sure that payment is timely.
- Maintain vendor and other accounts payable files, including current Certificate of Insurance and Form W-9.
- Prepare year-end Form 1099’s for vendors.
- Complete credit applications for new vendors.
- Prepare & post monthly AP accrual to the General Ledger.
- Train and oversee department Apprentice and Missionary volunteers.
- Prepare major vendor reconciliations on a timely basis.
- Work within a team environment.
- Perform cashier’s duties as back-up when required by management.
- Perform other accounting duties as required by the Assistant Controller.
- Commitment to URM (Union Rescue Mission) mission, vision, and core values.
- Encourage guests in their faith and growth in Jesus Christ.
ACCOUNTS PAYABLE REPRESENTATIVE PHYSICAL DEMANDS:
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
- Must be able to see, hear, speak, and write clearly to communicate with employees and/or vendors.
- Required manual dexterity for occasional reaching and lifting small objects, and operating office equipment.
- Must be able to lift at least 25 lbs.
ACCOUNTS PAYABLE REPRESENTATIVE WORK ENVIRONMENT:
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
- This position works indoors predominantly, in an office setting.
- The office is clean, orderly, properly lit, and ventilated.
- Noise levels are considered low to moderate.
ACCOUNTS PAYABLE REPRESENTATIVE EXPERIENCE, EDUCATION AND LICENSURES:
- Minimum 2 years full cycle accounts payable experience with proficiency using an A/P software application (preferably Abila/MIP).
- High School diploma or GED equivalent.
- Bilingual (Spanish), preferred.
ACCOUNTS PAYABLE REPRESENTATIVE KNOWLEDGE, SKILLS, AND ABILITIES:
- Working knowledge of the accounting process with strong knowledge of the accounts payable process.
- Basic understanding of the General Ledger, Chart of Accounts and Segmentation.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Possess a high regard for details.
- Possess proficient data entry skills.
- Ability to handle a large volume of data.
- Ability to organize workloads for effective implementation.
- Ability to work toward tight deadlines.
- Possess research and follow up skills.
- Possess strong professional communication skills (Oral: organized thought presentation. Written: compose grammatically correct correspondence).
- Possess the ability to work well with others and in a team environment.
- Possess a strong work ethic.
- Ability to work with minimal supervision.
#ZR
