Job Abstract

The Academic Programs Manager reports to the Associate Dean of the Graduate Division and manages the centralized Graduate Division application and admissions system, Slate. The Academic Program Manager serves as the system steward for Slate and is responsible for managing all processes, procedures, and updates in Slate, as well as training new users. They also verify admissions credentials, approve fee waivers, generate annual admissions reporting, and respond to and/or triage application inquiries. The Academic Programs Manager works closely and communicates effectively with graduate program administrators and the Registrar to address questions, rectify application issues, and ensure proper processes and data recording. The Academic Program Manager plays a critical role in annual maintenance and reporting.

The Academic Programs Manager also manages the graduation procedures for students by monitoring applications for graduation and ensuring all graduation requirements are met and recorded. The Academic Programs Manager manages the dissertation/thesis submission, reviews dissertation submissions for formatting and standards, and approves them in ProQuest.

The Academic Programs Manager provides expertise and guidance to students, staff, and faculty and approves applications in the APM430 process for visiting undergraduate and graduate scholars.

Additionally, the Academic Programs Manager creates and manages the procedures for multiple internal fellowship awards.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures
• Knowledge and experience using Slate Admissions software

• Bachelor's degree in related area and / or equivalent experience / training
• 5 years of related experience
• Advanced verbal and written communication skills
• Multicultural competencies; ability to work with diverse populations
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems, persuasion, leadership
• Skills in monitoring / assessing people, processes or services, to make improvements
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do
• Knowledge and experience using academic admissions software and/or other similar technical database systems
• Interpersonal skills