Reception/ Administrative Answer all calls and direct them to appropriate department. Welcome guests, clients, vendors, and candidates by greeting them, in person or on the telephone; answering or directing inquiries, offering coffee, tea, water, hanging their coats and securing any belongings. Assist with lunch/products/other deliveries contacting respective employees and departments. Manage various vendor accounts and invoices keeping up-to-date information and accuracies. Place orders for off... more details
Job Description
Reception/Administrative
Answer all calls and direct them to appropriate department.
Welcome guests, clients, vendors, and candidates by greeting them, in person or on the telephone; answering or directing inquiries, offering coffee, tea, water, hanging their coats and securing any belongings.
Assist with lunch/products/other deliveries contacting respective employees and departments.
Manage various vendor accounts and invoices keeping up-to-date information and accuracies.
Place orders for office needs and supplies for team and applicable departments via Staples.
Assist in preparation of office area for new hires in partnership with Workplace Services.
Assist in special projects and miscellaneous duties, ordering food, setting up, breaking down.
Ink/toner order management and inventory upkeep for printers.
Place service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.
Be point person for Iron Mountain’s pick up of offsite shredding documents. Arrange for extra pick-ups when needed.
Manage the reservations by employees of the Dior Café for specific events.
Assist with managing the onsite Barista service.
Work with Café vendor keeping food selection menus updates, café organized and cleaned, etc.
Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
Assist with internal relocations.
Qualifications
Ability to interact at all levels with internal and external personnel
2+ years of experience in supporting in an administrative capacity a prestige fashion, fragrance and/or beauty industry
Strong communication skills
Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
Proficiency in Microsoft Office, knowledge of Excel
Proactive, requiring little direction, takes responsibility
French speaking a plus
Extremely professional, poised and fashionable
Additional Information
On-site 5 days per week. Temporary position.
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range $30-$35/hour.
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.
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