Job Abstract

ABM is hiring a Talent Acquisition Accounts Payable Coordinator to play a crucial role in ensuring the accurate and timely processing of invoices and credit card expenses within the TA/HR Organization. Responsible for receiving, reviewing, and coding invoices, this individual facilitates the seamless flow of financial transactions, ultimately contributing to the department’s fiscal health. Attention to detail and organizational skills are essential for success in this role.

This is a Hybrid Work Arrangement (in-office Tue/Wed/Thu)!

Essential Functions

1. Invoice Reception:
   • Receive incoming invoices through various channels such as mail, email, or electronic submission platforms.
   • Verify the accuracy and completeness of invoice documentation, including purchase orders, receipts, and other supporting documents.
2. Invoice Review and Coding:
   • Thoroughly examine invoices for discrepancies, errors, or unauthorized charges.
   • Assign appropriate codes and cost centers/business units to each invoice based on company guidelines and project/account specifications.
   • Ensure adherence to accounting principles and internal policies while coding invoices.
3. AP System Entry:
   • Input coded invoices into the Accounts Payable (AP) system accurately and promptly.
   • Update vendor and invoice details within the system to maintain an organized and up-to-date database.
   • Collaborate with IT or system administrators to resolve any technical issues related to data entry or system functionality.
4. Approval Routing:
   • Initiate approval workflows for invoices requiring authorization by designated approvers.
   • Monitor the approval process to ensure timely review and clearance of invoices, escalating any delays or discrepancies as necessary.
   • Communicate effectively with stakeholders regarding invoice status, inquiries, and approvals.
5. Credit Card Expenses
   • Monitor credit card expenses to ensure timely expense report submission, following up as necessary with expense owners, and escalating as required to ensure appropriate allocation and coding of expenses within the HR team.
6. Other Administrative Duties as assigned.

Required Qualifications

Education:

• High School diploma/GED

Experience:

• Proven experience (minimum 2 years) in accounts payable, bookkeeping, or similar role.
• Proficiency in Office and Accounting software (MS Office Suite, AP Workflow, etc.)

Other:

• Strong analytical skills with a keen eye for detail and accuracy.
• Excellent organizational and time management abilities to prioritize tasks effectively.
• Effective communication skills to interact with vendors, colleagues, and management.
• Familiarity with regulatory requirements and compliance standards governing accounts payable processes.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

Education:

• Associate degree in related field preferred.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management