This is a hybrid position with a minimum of 3 days on campus. Candidate must be flexible and able to report to campus more than 3 x per week if needed. This position reports to the Chief of Staff for the Neurosurgery Chair’s office. The primary responsibility is to provide high level administrative support to the Chair's office and department as needed in the performance of their duties. This includes managing calendars and schedules, identifying and solving problems, preparing correspondence, o... more details
*This is a hybrid position with a minimum of 3 days on campus. Candidate must be flexible and able to report to campus more than 3x per week if needed.
This position reports to the Chief of Staff for the Neurosurgery Chair’s office. The primary responsibility is to provide high level administrative support to the Chair's office and department as needed in the performance of their duties. This includes managing calendars and schedules, identifying and solving problems, preparing correspondence, ordering supplies, processing expense reports and effectively dealing with other tasks and/or issues as they arise. The role coordinates, schedules and runs several conferences including Grand Rounds, QI etc. via zoom/teams and In person that may also require booking travel and lodging, making dinner reservations and creating itineraries for guests/presenters. Additionally, this role assists in scheduling departmental meetings (faculty meetings, town halls, etc.). This position handles highly sensitive and confidential information, and requires regular interaction with personnel from other sections, departments, and agencies. Also responsible for additional duties as assigned. Demonstrated ability to work as a team player in a demanding environment, but can work independently as well. Ability to have excellent interpersonal skills including customer service focus and a positive attitude with faculty, patients, administration or colleagues. Proven ability to support faculty, fellows, and staff as deemed necessary. 1. Serves as the principal source of information for students, prospective students, faculty, and staff regarding the University, the department and its majors and degrees, events, and academic and general systems, processes and procedures. 2. Monitors student records to ensure compliance with academic regulations and program requirements for graduation. Coordinates Senior Essay and Dissertation activities. 3. Processes graduate applications for admissions. Ensures compliance with administrative policies and procedures. Assists with online admission processing. 4. Updates, edits, writes, and coordinates production and distribution of admission, orientation, advising, and graduation materials and publications. Coordinates and updates academic support related web pages. 5. Provides logistical and clerical support to the department chair, directors of undergraduate and graduate studies, faculty, students, and visitors. Compiles progress reports and standard reports as needed. Maintains schedule of department-controlled teaching and research space. 6. Makes referrals and schedules appointments with appropriate faculty and staff as needed. Assists with course registration. 7. Participates in the testing of new processes and systems as requested. 8. May perform other duties as assigned. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.
