We have an outstanding Contract position for aProject Assistantto join a leading Company located in theNewark, NJsurrounding area.
The Project Assistant will be responsible for general project tasks on a multi-year, enterprise-wide IT program for a regulated utility client. The resource needs to be a self-starter with the ability to take initiative and see all tasks to competition in a fast-paced environment while working with a team led by a Program Manager and several Project Managers. Excellent communication and collaboration skills are essential. An understanding of the basic components of project management such as planning, scheduling, budgeting, reporting, risk management, project coordination, time management, and documentation is needed.
Schedule, coordinate, document, and track action items
Track tasks to ensure deadlines are met and report on project status and budget performance
Write and organize project documents
Support personnel management as it relates to project onboarding, communication, tools, and mentoring
Ordering equipment and software
Creating and tracking ServiceNow tickets
Coordinate work activities for the projects with guidance from the program manager
Gain an understanding of the project's overall business proposition and scope, goals/objectives, stakeholders, planned benefits, and constraints
Ensure alignment of work activities with the project management plan
Work with the project team to understand and track project financials following the PMO Financial Management processes and controls
Build relationships and work with key stakeholders to gather in-scope application information
Prepare status reports as requested
Schedule, facilitate, and document project meetings
Understand project control gates designated by the PMO
Comply with all PMO standard processes and methods
Maintain a project artifact repository in the designated location throughout the life of the project for audit by the PMO
Basic Hiring Criteria :
Bachelor's degree (or equivalent) in a relevant field; additional years of experience may be considered in lieu of a degree
Minimum 3 years of experience in project coordination
Candidate must be local and able to go to the office daily
Experience in coordinating teams and clients
Proven success in a corporate setting, working with all levels of management
Strong written, verbal, and presentation skills
Able to work independently and take initiative
Knowledge of ServiceNow
Hands-on experience with flowcharts, technical documentation, and schedules
Hands-on experience using PowerPoint, Excel, Visio, Word, Project, and SharePoint
Desired Qualifications :
Project Management training, experience, or certification
Scheduling and task tracking using MS Project, Oracle Primavera, Smartsheet, or other project management tools
Basics of Agile methodology in project management
Utility experience is preferred
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
The Company will consider qualified applicants with arrest and conviction records.
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